Program Manager, Academic Affairs

MedAmerica • Sacramento, CA

22h • $95,590 - $121,875 • Remote

About The Position

Vituity is seeking a Program Manager, Academic Affairs to serve as a trusted Business Partner to the Director of Academic Affairs. This role involves strengthening and managing relationships with Vituity Residency and Fellowship Programs, developing and implementing initiatives to support operational effectiveness, and serving as the primary operational contact for these programs. The Program Manager will provide consultation on ACGME standards, compliance, financial processes, program operations, and culture-building. They will also support Program Directors with operational needs, accreditation readiness, and faculty development. A key responsibility is leading initiatives for new academic programs, including onboarding, system infrastructure, and launch activities. The role requires partnering with cross-functional teams for program setup and integration, and analyzing program data to inform strategic planning and quality improvement. The Program Manager will act as a Subject Matter Expert in business development discussions and partner with clinical leaders to support GME-approved fellowships and training programs. They will also align academic program operations with strategic business objectives, present to hospital leadership, and evaluate partnership viability. Collaboration with Medical Recruiting, Talent Sourcing, Operations, and Academic Recruitment teams is essential for physician pipeline development and recruitment efforts. This role may expand to include direct supervision of team members as the Academic Affairs function grows.

Requirements

• 2+ years of experience working with physician residency programs and/or fellowship programs required.
• Experience working in a hospital system with understanding of basic hospital operations required.
• Experience in a client facing role required.
• Excellent verbal and written communication for formal presentations.
• Outstanding listening skills with an open mind, but a decisive intuition.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Outlook).
• Ability to establish close collaboration and cooperation with peers, direct manager, hiring managers, and senior leadership.
• High energy personality, with a “can-do” spirit that is seen as approachable at all levels of the organization.
• Result-oriented and self-starter who enjoys a challenge and is dedicated to rolling up sleeves and getting the job done independently if required.
• Solid presentation skills, able to leverage data to influence decision making.
• Executive presence and the ability to represent the organization credibly with hospital C-suite and senior academic leaders.
• Strong business acumen with the ability to evaluate partnership opportunities and influence contract decisions.
• Proven stakeholder management skills at the executive level across complex, multi-site healthcare environments.

Nice To Haves

• Experience working in higher education preferred.
• Proficient with applicant tracking system, Salesforce, preferred.
• Bachelor’s Degree preferred.
• Experience managing executive-level relationships with hospital leadership and C-suite stakeholders preferred.
• Background in contract development, partnership management, or business development in a healthcare setting preferred.

Responsibilities

• Serve as a trusted Business Partner to the Director of Academic Affairs.
• Strengthen and manage relationships with Vituity Residency and Fellowship Programs in partnership with Medical Directors, Regional Directors, and Program Directors.
• Develop and implement initiatives, processes, and policies to support operational effectiveness and continuous improvement within Academic Affairs.
• Serve as the primary operational contact for residency and fellowship programs, providing consultation related to ACGME standards, compliance, financial processes, program operations, and culture-building.
• Support Program Directors with operational needs, accreditation readiness, program visits, and Core Faculty development initiatives.
• Lead initiatives for new academic programs, including onboarding program directors, creating system infrastructure, and serving as the primary point of contact for launch activities.
• Partner with cross-functional teams to ensure accurate program setup, system integration, operational alignment, and ongoing maintenance of academic program information.
• Exercise independent judgment in resolving operational issues and recommending process improvements to support academic program effectiveness.
• Track and report on academic program performance metrics, including resident and fellow satisfaction, program growth, accreditation status, and operational KPIs.
• Develop and maintain dashboards and regular reports to support leadership decision-making and identify opportunities for program improvement.
• Analyze program data to inform strategic planning, resource allocation, and continuous quality improvement across academic partnerships.
• Serve as Subject Matter Expert (SME) for Academic Affairs in business development discussions involving residency, fellowship, or other provider training programs.
• Partner with clinical leaders to design, launch, and/or support GME-approved fellowships and training programs (e.g., ultrasound, simulation, EM practice, psychiatry).
• Support organizational growth initiatives by aligning academic program operations with strategic business objectives.
• Present to hospital leadership teams, C-suite executives, and GME committees to advocate for Vituity’s academic programs and demonstrate partnership value.
• Evaluate partnership viability and provide strategic recommendations that directly influence contract renewals, expansions, and new program development.
• Serve as the primary face of Academic Affairs in high-stakes conversations with hospital partners, ensuring Vituity’s academic value proposition is clearly articulated and positioned.
• Partner with Marketing and operational leaders to support initiatives that promote Vituity’s academic programs and educational excellence.
• Collaborate with Medical Recruiting, Talent Sourcing, Operations, and Academic Recruitment teams to support initiatives that strengthen physician pipeline development and academic recruitment efforts.
• Performs related duties as required.

Benefits

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%25 plus discretionary profit-sharing contributions (eligible January following 18 months of service)
• Generous paid time off starting 3-4 weeks’ annually
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP and travel assistance included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree