Program Management Support Staff Specialist

American Nurses Association ANA • Silver Spring, MD

1d • $50,000 - $60,000 • Hybrid

About The Position

The American Nurses Enterprise (ANE) is seeking to hire a Program Management Support Staff Specialist. The Program Management Support Staff Specialist supports federal grant programs by helping achieve established data collection goals and coordinating the program’s mentorship model through all phases, including the ongoing recruitment of mentors. This position primarily reviews and tracks documentation submitted by fellows and prepares stipend payment files for finance and management review. The role also enters annual goals, tracks educational offerings, submits quarterly data in the Substance Abuse and Mental Health Services Administration (SAMHSA) Performance Accountability and Reporting System (SPARS), and ensures expenses charged to the Minority Fellowship Program (MFP) Center credit card are reconciled in the American Nurses Enterprise (ANE) online system with the appropriate invoice and receipt within five business days. In addition, the position provides administrative, program, and customer support and manages calendar coordination for program meetings and logistics.

Join the American Nurses Enterprise (ANE) and be part of the team building a healthy world through The Power of Nurses™. Our goals are to (1) Elevate the Profession of Nursing Globally, (2) Evolve the Practice of Nursing to Improve Health, Health Care, and Health Equity and (3) Ensure the Professional Success of Nurses. Our core values: Trusted, Inclusive, Innovative and Empowered guide everything we do. We are committed to creating a supportive and dynamic workplace where employees can thrive.

We understand the importance of work-life balance and offer flexible work arrangements and generous paid time off. Our modern office spaces are designed to foster collaboration and creativity. The collaborative culture and supportive team environment make ANE a great place to grow your career.

Requirements

• Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.
• Minimum of 2-3 years’ experience managing grants and nonprofit finances, and project management skills.
• Strong organizational and data project management skills, with the ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, with the capability to engage effectively with a diverse range of stakeholders and team members.
• Ability to understand, analyze and interpret federal grant information in varying formats to complete and submit reports.
• Demonstrated ability to maintain a high level of confidentiality and professionalism.
• Ability to work both independently and collaboratively in a team environment.
• Proficiency in use of common desktop applications, and data management systems.
• Contribute to the MFP team through various program lifecycle supports for applicants and fellows
• Exceptional customer service, people skills and the ability to manage time, deliverables and meet deadlines.
• Proficiency in use of Excel and Word to include other common desktop web applications, , and data management systems.
• Provide administrative program support.
• Ability to write well and support correspondence development.

Responsibilities

• Supports the MFP with gathering information from existing files requested during the annual MFP audit and supports professional licensure review process with leadership.
• Prepares students’ stipend payments, ensures accuracy of the fellows submitted documentation in a timely manner and tracks for finance review and the project director’s review and approval. Ensures expenses charged to the MFP Center Card are reconciled with the appropriate invoice and receipt within five days.
• Enters annual goals, tracks educational offerings, and submits quarterly data in the SAMHSA Performance Accountability and Reporting System (SPARS), a web-based data entry system used to report timely and accurate training data to SAMHSA. Assist in other duties as assigned by the project director to support the grant data management functions.
• Monitor and manage daily the programs mailbox, address, and follow through to appropriate staff person as needed; mitigate administrative non-fellow and fellow inquiries regarding questions about the MFP to include but not limited to financial inquiries, change in banking information, change of address, change in full-time program status, general program questions etc.
• Support special program projects as assigned
• The MFP Mentorship model is a year-round hands-on key component of the fellowship program with accountability in the continued growth of increasing the MFP mentorship base as well as the matching of fellows with mentors through an established program model.
• Directly supports and tracks multiple administrative components in the annual preparation/planning of the MFP’s annual Intensive Training Institute (ITI) Conference.

Benefits

• 401K retirement contributions of up to 7%
• generous PTO which includes the week-off between Dec 25 and Jan 1, in addition to Personal Days-off
• 11 paid Holidays
• excellent health/medical benefits
• ANE learning and development programs (internally and externally)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level