Program Management Specialist

Seattle Children's•Washington, DC

5d•$82,736 - $124,104•Remote

About The Position

The Program Management Specialist serves as the program-governance and project-coordination lead across Payor Contracting, Reimbursement Analytics, and Provider Enrollment. The role independently establishes project structures, workplans, and tracking mechanisms to turn leadership decisions and negotiation priorities into actionable deliverables. It leads governance, implementation, and cross-functional follow-through, but does not set legal or negotiation strategy, perform rate modeling, or manage routine executive calendars. The position oversees program and portfolio governance, executive payor meeting planning, executive decision support, cross-functional coordination, and workflow optimization. It uses Microsoft 365, work-management systems, and approved automation or AI tools to streamline project intake, reporting, and tracking while protecting confidential data. The role is fully remote, but limited to Washington State. Seattle Children’s is a mission-driven pediatric academic medical center serving Washington, Alaska, Montana, and Idaho. Its work includes patient care, pediatric research, and service to children and adolescents in the region.

Requirements

Bachelor’s degree in business, health care, or a related field, or an equivalent combination of education and experience.
Five years of program support experience, including three years of program or project coordination in a professional capacity.
Two years of experience working on quality and process improvement projects with cross-functional teams, including data collection, analysis, and reporting.
Proven record of project completion, program planning, execution, and status reporting.
Experience successfully developing relationships across the organization.

Nice To Haves

Experience in public health, health care, or social services.
Experience analyzing improvement data and working with internal clients to analyze and develop improvement strategies.
Knowledge of continuous improvement or Lean methodologies and processes.
Awareness of current and emerging trends in project management technologies, techniques, issues, and approaches.
Experience coordinating or facilitating large, complex organizational initiatives across departments and roles.
Proven track record leading project or portfolio governance across multiple concurrent, complex initiatives with senior stakeholders.
Ability to translate ambiguous priorities into structured workplans, milestones, and accountability frameworks.
Exceptional executive communication skills, including experience synthesizing complex technical, financial, or regulatory data into briefings and decision documents.
Background in health care administration, health plans, payor contracting, reimbursement, revenue cycle, or related fields.
Proficiency in Microsoft 365 tools, project management software, and workflow automation.

Responsibilities

Build and maintain integrated project plans, decision logs, risk registers, and milestone tracking for contracting, regulatory, and operational initiatives.
Oversee end-to-end planning for executive payor meetings, including agenda prioritization, briefing materials, commitment tracking, and documentation of outcomes.
Synthesize operational, financial, and contractual updates into executive-ready presentations, decision briefs, and status reports.
Coordinate deliverables among internal teams, including Legal, Finance, Revenue Cycle, and Analytics, as well as external partners and executive sponsors, to align timelines and support operational handoffs.
Use Microsoft 365, work-management systems, and approved automation or AI tools to improve project intake, reporting, and tracking while maintaining strict data confidentiality.