Program Management Specialist, Senior

Sabre Systems LLC•Riverside, MD

3d•Onsite

About The Position

Sabre Systems, LLC. is seeking an experienced Senior Program Management Specialist to provide direct on-site support to U.S. Army communications programs at Aberdeen Proving Ground. The ideal candidate will have a strong background in program and project management, exceptional communication skills, and proven ability to lead cross-functional teams in delivering complex technical initiatives aligned with Army mission objectives.

Requirements

5+ years of experience in an executive administrative role within military/DoD
Experience with advanced software packages, including SharePoint, TEAMS, Defense Travel Services (DTS), and the Automated Time, Attendance, and Production System (ATAAPS)
Proficient in MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and MS Teams) with the ability to independently use these applications to efficiently complete office administrative tasks
Strong working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks
Experience with Army Regulation AR-25-50: Preparing and Managing Army Correspondence
Detailed-oriented with excellent technical, verbal, and written communication skills
Strong professionalism and soft skills (ie. Interpersonal/office etiquette)
Promotes a positive customer-oriented service experience for internal/external personnel, customers, and visitors
Possesses strong collaboration skills that foster office unity and cohesiveness in support of completing administrative requirements that impact several operational areas
Capable of independently handling a large, complex workload with excellent time management practice
Comfortable working across multiple resources and multi-tasking in a fast-paced, dynamic environment with competing priorities
Strong analytical skills to anticipate and proactively assist leadership personnel and staff with day-to-day business rhythms without requiring significant direction
Active US SECRET security clearance required

Responsibilities

Manage the branch chief calendar and phone calls, resolve scheduling conflicts, and act as a liaison for all correspondence/coordination as required
Answer facility phone inquiries, direct calls to the proper activity, and provide basic program/project information as requested
Preview memos for consistency, policies, and appropriate format
Prepare, edit, and/or review taskers, organizational charts, memos and other general office documents and material as required
Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed via Defense Travel System (DTS) (including OCONUS travel)
Act as the laboratory personnel training coordinator, managing all training schedules, maintaining training records, and ensure training is completed in timely manner
Manage personnel accountability reporting, timekeeping (including auditing), and schedule via Manpower Information Retrieval and Reporting System (MIRARS), Automated Time, Attendance, and Production System (ATAAPS), and staff calendars
Perform budget and purchasing functions as required for CWEPS and managing all office supplies and equipment
Manages all personnel account requests and assists with issues as required
Acts as lab personnel liaison to assist in resolving IT issues as needed
Manages all personnel in-processing and out-processing coordination, and associated documentation such as MSR and SAARs, and assist with new employee orientation