Program Management Coordinator
About The Position
The Program Management Administrator provides administrative and operational support to Program Managers and cross-functional teams to ensure programs are executed efficiently, on schedule, and in alignment with customer and company requirements. This role plays a critical part in coordinating documentation, tracking program metrics, facilitating communication, and supporting compliance requirements throughout the program lifecycle. SPECIAL WORK CONDITIONS AND AMERICANS WITH DISABILITY REQUIREMENTS : Office and manufacturing environment May require occasional time on the shop floor Ability to sit, stand, and work at a computer for extended periods Constant repetitive use of hands, wrists, and arms Ability to lift up to 50 lbs. with or without assistance
Requirements
- Strong organizational and time-management skills with attention to detail
- Excellent written, verbal, and interpersonal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Experience working with ERP/MRP or project management tools
- Ability to work independently and collaboratively across teams
- Strong problem-solving and follow-up skills
Nice To Haves
- Associate’s or Bachelor’s degree in Business, Project Management, or a related field
- Experience in manufacturing, aerospace, or a regulated environment
- Familiarity with program or project management methodologies
- Knowledge of AS9100, ISO, or customer-specific compliance requirements
- Experience supporting customer-facing programs
Responsibilities
- Provide administrative support to Program Managers across multiple programs or projects
- Maintain program schedules, action item logs, risk registers, and meeting minutes
- Coordinate internal and customer meetings, including agenda preparation and follow-up
- Track program deliverables, milestones, and due dates; escalate issues as needed
- Prepare and maintain program documentation, presentations, and status reports
- Serve as a liaison between Program Management and internal departments (Engineering, Manufacturing, Quality, Supply Chain, Finance)
- Maintain access to customer portals and input PO’s and download customer engineering as needed
- Support customer communication by organizing correspondence, data requests, and reporting
- Assist with change management activities, including tracking scope, schedule, and cost impacts
- Ensure program documentation is controlled and compliant with internal procedures and customer requirements
- Support audits, reviews, and customer or regulatory reporting as required
- Maintain data accuracy in ERP, MRP, or project management systems
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
