Program Director (Full-Time | Klamath County)

Oregon Child Development Coalition•Wilsonville, OR

12d•Onsite

About The Position

Manages and administers the overall county operation within the guidelines of local, state and federal regulations and mandated standards of programs operated. Facilitates the smooth integration of program services and provides leadership to the county team of staff and parents.

Requirements

Bachelor's degree in Early Childhood Education, business, or strongly related field preferred, with a minimum four years supervisory/management experience preferably in a Head Start program, non-profit organization, or childcare center management, with experience administering and controlling budgets OR AA/AS degree in ECE with a minimum of six years' experience working in a closely related field such as a childcare center or Head Start program in a supervisory capacity, with strong administrative experience and obtain level four of professional registry within six months.
Must be registered with Oregon’s Central Background Registry (CBR) through the Dept. of Early Learning & Care (DELC).
Ability to pass an agency sponsored physical examination.
TB test documented.
This position is an authorized driver and must possess current driver’s license, good driving record, and auto insurance coverage as defined by OCDC Policy.
Must be computer literate with working knowledge of IBM computers, MS Windows Microsoft Word, and other applicable software.
Knowledge of the Migrant Head Start, Parent-Child Center, and Oregon Pre-Kindergarten programs desirable.
Demonstrate knowledge and strong commitment to the laws that protect children in the State of Oregon.
Must enjoy working with and be sensitive to the needs of low income and minority families.
Extensive travel required.
Current First Aid and CPR cards with infant CPR.
Ability to read, write, and understand English.
Excellent communication and organizational skills.
Ability to work and relate positively with children and adults.
Excellent supervision/managerial skills.
Training/development skills.
Must perform duties with little direction given, operating from established directions and instructions.
Decisions are made with general agency policy constraints, but frequently requires independent decision making.
Ability to actively participate in team development and team oriented processes and motivate others to do the same as required.

Nice To Haves

Knowledge of Excel spreadsheet highly desirable.
Bilingual Spanish/English preferred.
Bilingual fluency may be required at some sites.

Responsibilities

Ensures compliance with Head Start Performance Standards by planning, developing, and implementing local work-plans, systems and procedures.
Oversees documenting/collecting of data for Program Information Report (PIR) and conducting community assessments.
Monitors program service areas to evaluate quality of systems and implementing improvements.
Collaborates with program Specialists to implement program systems and to assess areas of program concerns.
Develops and implements program improvement plans with appropriate Central Office staff.
Ensures collaboration and integration between service areas for the implementation of program systems and best practice.
Complies with Federal, State, and local regulations to ensure center certification(s) by following local/state ordinances/regulations regarding health, sanitation, fire, etc.
Trains staff on state regulations (Child Care Division CCD bluebook).
Establishes a positive and collaborative working relationship with certifiers.
Establishes and maintains secure climate for staff, children, and parents by including staff/parents in decision-making process, giving positive feedback and addressing concerns in an expedient manner, implementing programs or activities that promote positive staff morale, wellness, productivity, and rewards, mediating conflicts between staff and parents, and interacting with staff/parents in program activities.
Establishes a safe/appropriate environment by collaborating with appropriate Central Office staff for development of new facilities, ensuring safe center visitor/volunteer sign in procedures, ensuring facilities and equipment acquisition and maintenance in accordance with Agency procurement guidelines, and collaborating to include locating property/facilities, seeking approval from officials, attending public hearings.
Establishes and maintains community partnerships and advocating for migrant and low-income families in Oregon by representing OCDC in community meetings and functions, ensuring county staff involvement in community activities, ensuring communication with local schools to aid in smooth transition of children and families, overseeing and/or negotiating agreements/contracts with outside agencies providing services to program, investigating community (third party) complaints and facilitating the resolution process, promoting and maintaining a positive image of the county in the community, and seeking funding, in-kind, services, training, and volunteers from all possible local sources.
Manages and maintains overall fiscal operations of the county by developing a budget in collaboration Central Office Fiscal staff, county staff/parent participation, following Agency guidelines.
Manages budget to include reviewing fiscal reports with staff/parents, approving expenditures, monitoring and controlling costs, reallocating funds as needed.
Delegates responsibility of service area budgets to county management team.
Monitors service area management of budgets.
Ensures parental involvement throughout the programs by facilitating the formation of local parent center committee and ensures/provides training and support.
Collaborates with County Executive Committee on decision-making.
Provides training and ensures parent participation in the interviewing/hiring process.
Investigates parent complaints and facilitates the resolution process of parents and staff in accordance to Agency policies and procedures.
Ensures that all staff are trained on their role in parent involvement to include development of a wide variety of activities and volunteer opportunities.
Plans with staff and County Policy Council (CPC) for meetings and trainings as required and requested.
Manages administration of county personnel by directly supervising county management team.
Ensures the hiring of qualified staff.
Clarifies and interprets established policies and procedures.
Directs the overall recruitment and selection of staff.
Mediates conflict between staff.
Ensures staff orientation, training, and development to meet job requirements and expectations.
Implements staff disciplinary procedures in accordance with Agency policy and procedures in collaboration with Central Office Human Resources.
Ensures compliance with Agency policies and procedures with regard to wage and hour, compensation, and benefits.
Establishes and maintains a cohesive working team by implementing, maintaining and ensuring the Agency communications systems within the county.
Participates in developing and maintaining the flow of information throughout the Agency.
Ensures consistent and effective communication with Central Office staff, including regular participation in Director and Management Team meetings.
Maintains county staff performance results by providing guidance and positive reinforcement to include conducting and reviewing staff performance.
Develops a process to ensure program effectiveness through employee performance plans.
Plans, monitors, and appraises job results to include review of documentation, memos, notes, and other data.
Ensures that county management team provides effective supervision, coaching, and counseling.
Ensures compliance with Agency occupational safety and health standards.
Maintains professional and technical knowledge by attending educational workshops and reviewing professional journals.
Maintains confidence and protects agency operations by keeping information confidential.
Demonstrates commitment and safety leadership by corrective action, consistent implementing of safety rules and policies, violence prevention, emergency preparedness and implementing preventive programs.
Secures compliance of state and federal safety standards.
Ensures the assignment of management staff to all facets of safety administration.
Collaborates and assists in the development of safety and health committees.
Ensures the establishment a safety committee.
Performs other work related or assigned duties.