Program Coordinator

Vision to Learn•Madison, WI

3d•$22 - $28•Onsite

About The Position

Vision To Learn is the largest school-based vision care nonprofit in the country. VTL exists to address one basic premise – if you can’t see, you can’t learn. Vision To Learn provides eye exams and glasses to students in underserved communities at no cost to them or their families to help them succeed in school and in life. Founded in Los Angeles in 2012, Vision To Learn has since expanded to schools across the country. Vision care is critical as 80% of all learning during a child’s first 12 years is visual, we work to solve the problem of lack of access by partnering with school districts to provide eye exams and glasses at no charge to families. We have provided over 3.8 million vision screenings, 800,000 eye exams and 630,000 new, prescription glasses in the last decade. Vision To Learn will expand our work into Wisconsin, launching a new program serving the Madison area. We are friendly, high energy, knowledgeable, and detail-oriented professionals committed to Vision To Learn’s mission. We approach our work with a value system of service excellence, empathy, integrity, open communication, empowerment, and an eagerness to help the communities we serve. The Program Coordinator will coordinate with key district partners, clinical staff, and members of the operations team with daily reporting, tracking, communication, and scheduling. A successful Program Coordinator can set incremental goals and accomplish them and capably handles a wide range of tasks. On a day-to-day basis, the Program Coordinator will complete tasks with accuracy and speed and be able to think and act quickly to provide solutions/troubleshoot when issues arise. Under the supervision of the Program Manager, the Program Coordinator will lead all operations processes for a particular region while measuring productivity via reporting and collaborating with district and school administrative staff, nurses, and principals.

Requirements

Bachelor’s Degree Required
Skilled at Excel and in using Microsoft office suite
Experience working with a diverse population
Clean driver’s license record and current Wisconsin driver’s license

Nice To Haves

Two or more years’ experience working with schools preferred

Responsibilities

Work with Program Manager to outline a strategic schedule for mobile vision clinic at schools according to the relevant district calendars to maximize students served
Effectively coordinate optometrist staff schedules according to their geography and approve timesheets
Oversee clinic team
Ensure staff clearances are provided to school districts in compliance with MOUs
Work with operations department, nurses and county health officials, principals, district administrators to both proactively identify and suggest changes to the schedule and to react quickly to ever-changing needs relating to the schedule, including provider unavailability and urgent visit needs
Coordinate operations staff to input accurate and timely data into relevant VTL systems
Work with nurses, principals, and district administrators to collect testimonials and photos
Help identify and coordinate partnerships for summer exam opportunities
Oversee volunteer program
Assist with special event planning
Regular travel to schools to support field staff and ensure high quality program delivery
Support Program Manager by maintaining all relevant programmatic data points, including EHR system, tracking spreadsheets, and Basecamp
Serve as bridge between Program Manager, operations staff, and districts to ensure schedule changes and updates are communicated in a timely manner
Willing to be crossed trained to work on the mobile clinic as a technician, conduct vision screenings, dispensing, and checking in glasses.
Other tasks and responsibilities may be assigned as required