Program Coordinator

Canadian Base Operators • Southport, MB

2d • Onsite

About The Position

SkyAlyne is a team of defense, training, simulation, and aviation industry experts assembled from across Canada, working to prepare the next generation of Royal Canadian Air Force (RCAF) Pilots and Aircrew as the Future Aircrew Training (FAcT) program provider for the RCAF. In 2023 SkyAlyne was named the preferred bidder, and in 2024, was officially contracted to partner with the RCAF and deliver the FAcT program.
The Program Coordinator is located in Southport, MB, and reports to the FAcT Program Director. Their primary focus is to provide administrative and operational support across three locations for the planning and execution of the transition-in and establishment of the Future Aircrew Training (FAcT) Program’s Site Support Services and Facility Management.

Requirements

• Highschool Diploma
• Eligible to obtain a Secret Security clearance and Controlled Goods Clearance from the Government of Canada.
• Continuous residency in Canada for the last 10 years is a mandatory requirement.
• Proficient user of MS Office Suite (Word, Excel, SharePoint).
• Proficient user of Project management software (e.g., MS Project, Jira).

Nice To Haves

• Degree or Diploma in Business Administration
• Degree or Diploma in Project Management or a related field.
• 3-5 years of Project Coordination, Logistics or Facility Services experience in a military or aviation environment industry is a significant asset.
• Fluency in French is an asset.

Responsibilities

• Support the coordination, review, tracking, and submission of transition plans, reports, and deliverables related to site services and facility management.
• Assist with the coordination and documentation of operational service inputs during transition, including accommodations, transportation, food services, emergency response, Air Traffic Control and Aeronautical Information Services, refueling, facility maintenance, Occupational Health & Safety, environmental and energy management, and other related services.
• Track requirements associated with site services and facility management activities and support the coordination of inputs and updates from responsible service providers during the transition phase.
• Liaise with subcontracted service providers to consolidate documentation and support tracking of progress against transition milestones.
• Maintain transition schedules, action logs, risk registers, and readiness checklists to support structured and timely implementation activities.
• Prepare agendas and briefing materials, including recording of meeting minutes and action items with clients, subcontractors and working groups.
• Provide document control activities, including version control, filing, and controlled distribution of transition and operational documentation.
• Assist with preparation for inspections, reviews, and readiness activities by organizing records and assembling supporting documentation.
• Maintain coordination and administrative support activities as services progress from transition to steady-state operations.
• Perform any other tasks as designated by the Program Director.

Benefits

• Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED