Program Coordinator- School of Medicine, Radiation Oncology

Emory•Atlanta, GA

4d•Hybrid

About The Position

The Program Coordinator serves a critical programmatic and strategic role in the development, implementation, oversight, and evaluation of an academic medical physics residency program here in Radiation Oncology. This position is responsible for ensuring program effectiveness, accreditation compliance, resident success, and long-term operational sustainability. The role functions as a central collaborator among residents, faculty, program leadership, CAMPEP, and institutional partners. Specific responsibilities include, but are not limited to: Accreditation & Compliance Maintain comprehensive program documentation, resident files, evaluations, and compliance records. Ensure accuracy and consistency of program information across websites, internal systems, and accreditation platforms. Educational & Scheduling Coordination Develop and maintain rotation schedules, educational calendars, and examination timelines. Track resident educational, clinical, and research progress and ensure timely documentation. Recruitment, Onboarding & Resident Lifecycle Support Coordinate the full recruitment process; lead resident orientation; support candidate selection process Financial & Operational Management Process expense reimbursements for residents and program leadership. Communications, Events & Program Representation Develop and manage program communications and promotional materials, including newsletters, reports, grant-related documents, and website content. Leadership & Collaboration Collaborate closely with faculty, residents, CAMPEP offices, and peer coordinators. Participate in accreditation training, audits, and quality improvement initiatives.

Requirements

Bachelor's degree in a field related to the program.
Two years of related experience, or an equivalent combination of education, training and experience.

Responsibilities

Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
Conducts research and gathers information to develop various publications.
Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
Assists in developing and coordinating program-related conferences, conventions, or meetings.
Monitors expenditures and may participate in the budget planning process and prepare financial reports.
May assist in identifying funding resources and developing fund-raising strategies and initiatives.
Prepares operational and statistical reports.
Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
May supervise assigned project staff, interns and/or volunteers.
Maintain comprehensive program documentation, resident files, evaluations, and compliance records.
Ensure accuracy and consistency of program information across websites, internal systems, and accreditation platforms.
Develop and maintain rotation schedules, educational calendars, and examination timelines.
Track resident educational, clinical, and research progress and ensure timely documentation.
Coordinate the full recruitment process; lead resident orientation; support candidate selection process
Process expense reimbursements for residents and program leadership.
Develop and manage program communications and promotional materials, including newsletters, reports, grant-related documents, and website content.
Collaborate closely with faculty, residents, CAMPEP offices, and peer coordinators.
Participate in accreditation training, audits, and quality improvement initiatives.