UNIV - Program Coordinator II - Department of Radiation Medicine

Medical University of South Carolina•Charleston, SC

6d•$52,100 - $88,600•Hybrid

About The Position

Oversee coordination, design and daily functions of the educational mission of the Department of Radiation Oncology. This includes the medical resident GME, medical physics residency program, and medical student clerkship. This position performs leadership and coordination of all education activities in the Department of Radiation Oncology for the medical residency program as Program Coordinator (PC), the medical physics residency program, medical student clerkship program, and continuing education needs of the department. A hybrid schedule opportunity is available.

Requirements

A bachelor's degree
Two years relevant program experience.

Responsibilities

Oversee operations of the medical and medical physics residents, fellows, medical student clerkship participants, and the medical residency program director (PD), medical physics residency program director and medical student clerkship director.
Craft, compile and submit reports to the GME office, ACGME, ABR and other professional organizations as required.
Maintain personnel files on each resident, medical physics residents, fellows and students; maintain leave records, call schedule and evaluations.
Oversee preparation of all ACGME site visits, itineraries and site visit manual preparation as needed.
Maintain required records in ERAS, correspond with potential resident and medical physics candidates; arrange itineraries for medical and physics resident applicants, notify applicants of status; attend monthly GME resident meetings, monthly physics divisional and student clerkship meetings, quarterly PD/PC department meetings and monthly staff meetings.
Ensure MedHub resident files are updated on a regular basis; ensure medical physics records are updated on a regular basis.
Coordinate and schedule any visiting students with the College ofMedicine and ensure visiting student evaluations are completed.
Oversee net new responsibilities and comply with regulatory assurances of CAMPEP (Commission on Accreditation of Medical Physics Education Programs) as an added responsibility.
Screen, recruit, and facilitate interviews and candidates for medical residency and medical physics residency programs.
Provide direction and management of the recruitment process for Radiation Oncology residents, fellows, and medical students rotating through our clerkship.
Facilitate the "matching" process with program directors of the residency programs.
Oversee the on-boarding process for new medical residents, medical physics residents, and students rotating through the Radiation Oncology medical student clerkship.
Oversee Workday functions for medical and medical physics residents Program Directors and medical student clerkship director.
Complete expense reports to facilitate educational expenses, registration and travel expenses; reimburse medical and medical physics residents and for Program Director, Medical Physics Program Director and Medical Student Clerkship Director for expenses related to education, travel and other expenses via OurDay.
As P Card holder, follow all University purchasing policies as well as the MUSC Purchasing Card Manual.
Keep up to date on all expense reimbursement features in OurDay.
Reconcile department purchasing card expenses in Works (Bank of America).
Manage Time Keeper and Absence partner functions in MedHub for Medical Physics and Medical Residency Program Directors and Medical Student Clerkship Director; manage on-call schedule and rotation schedules using qGenda software for medical and medical physics residents.
Prepare Faculty Contracts, update Faculty Data Base, faculty performance resident evaluation review packets, Department Annual Report, on-boarding and GME accrual.
Manage Alumni Records; lead website and social media and promotional materials for departmental and education mission; manage resident program files; lead the program to digitizing all archived files; manage Resident activities/wellness activities; relationship building- Bi-Annual Internal Program Review.
Establish, create, and implement a Report card based on data pulled from ACGME data, confirming PC and PD compliance with GME attendance, ACGME Survey data, CCC Milestones, APE, Well Being data from Surveys, Work hour submission, and then discuss data with PD to turn it into actionable change – use as a mid-year check-in with APE goals.
Maintain memberships for various medical and physics organizations for self and faculty and residents.
Assist with travel preparation of all faculty and visiting professors for educational needs.
Provide backup support reception services when Executive Assistant to Chair/receptionist is out of office.
Assist with departmental events planning.
Provide all administrative support to Physician Faculty Program Director, medical physics residency program director and medical student clerkship director including all missions in which they are involved.
Assist faculty leadership with CME continuing medical education support needs, organize and attend at needed CME meetings and events, annual application and tracking CME and CEU credits at chart rounds, grand rounds and other educational activities as needed.
Perform additional duties as required by Medical Residency Program Director, Medical Physics Program Director and Medical Student Clerkship Director.