Program Coordinator- School of Medicine, Radiation Oncology
About The Position
The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans. The Program Coordinator serves a critical programmatic and strategic role in the development, implementation, oversight, and evaluation of an academic medical physics residency program here in Radiation Oncology. This position is responsible for ensuring program effectiveness, accreditation compliance, resident success, and long-term operational sustainability. The role functions as a central collaborator among residents, faculty, program leadership, CAMPEP, and institutional partners.
Requirements
- Bachelor's degree in a field related to the program.
- Two years of related experience, or an equivalent combination of education, training and experience.
Responsibilities
- Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
- Conducts research and gathers information to develop various publications.
- Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
- Assists in developing and coordinating program-related conferences, conventions, or meetings.
- Monitors expenditures and may participate in the budget planning process and prepare financial reports.
- May assist in identifying funding resources and developing fund-raising strategies and initiatives.
- Prepares operational and statistical reports.
- Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
- May supervise assigned project staff, interns and/or volunteers.
- Maintains comprehensive program documentation, resident files, evaluations, and compliance records.
- Ensures accuracy and consistency of program information across websites, internal systems, and accreditation platforms.
- Develops and maintains rotation schedules, educational calendars, and examination timelines.
- Tracks resident educational, clinical, and research progress and ensures timely documentation.
- Coordinates the full recruitment process; leads resident orientation; supports candidate selection process.
- Processes expense reimbursements for residents and program leadership.
- Develops and manages program communications and promotional materials, including newsletters, reports, grant-related documents, and website content.
- Collaborates closely with faculty, residents, CAMPEP offices, and peer coordinators.
- Participates in accreditation training, audits, and quality improvement initiatives.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
