Program Coordinator

New Mexico State University • Las Cruces, NM

8d • Onsite

About The Position

The Institute for Excellence in Math/Science Education at NMSU is seeking a motivated, organized, and dynamic individual skilled at coordinating multiple working groups to serve as STEM Events Coordinator. The STEM Events Coordinator for the Institute for Excellence in Math and Science Education oversees the strategic planning, coordination, and execution of high-impact STEM education events across New Mexico. Acting under NMSU institutional guidelines, this role serves as the primary operational lead for flagship regional and statewide programs. The coordinator collaborates extensively with internal university departments, K-12 school districts, state agencies, and external nonprofit advocates like the New Mexico Out-of-School Time (NMOST) network.

Requirements

• High School diploma + 1 years of relevant experience, or higher degree.
• Associate’s degree in a relevant field and three years of professional experience directly related to event planning, program coordination, or youth-focused educational programming OR Five years of professional experience related to event planning, program coordination, or youth-focused educational programming.

Nice To Haves

• Experience working within a higher education system or coordinating large-scale K-12 student competitions.
• Proven ability to manage multi-stakeholder projects involving state government bodies or community networks.
• Strong digital proficiency with event management tools, spreadsheets, and collaborative platforms (e.g., Canvas, Zoom, specialized registration software).
• Exceptional communication skills to engage with diverse audiences ranging from corporate sponsors and government officials to students and teachers.
• Flexibility to work occasional evenings or weekends and travel statewide as required by event schedules.

Responsibilities

• Manage logistics, school registration, state agency judge coordination, budget, scholarship awards, venue setup, and technology requirements for the annual statewide competition (NM Governor’s STEM Challenge).
• Oversee team registrations, volunteer recruitment, test proctor scheduling, laboratory room bookings, and award ceremony operations on the NMSU campus (Southwest Regional Science Olympiad).
• Lead community-facing public event logistics, coordinate interactive exhibitor booths and student performances, manage crowd flow, and handle marketing assets for campus and community outreach (NMSU Learn-A-Palooza).
• Partner with NMOST leadership to co-design, schedule, and execute a multi-day statewide conference, managing shared vendor contracts and registration workflows (NMOST Statewide Conference Collaboration).
• Coordinate facility reservations, technical audio/visual configurations, and catering orders through NMSU auxiliary systems.
• Manage event-specific budgets, process vendor purchase orders, and reconcile travel or procurement card expenses according to NMSU business office policies.
• Recruit, train, and supervise student workers, volunteers, and temporary event staff during peak program windows.
• Ensure all events strictly comply with university risk management, campus safety guidelines, and minors-on-campus protection protocols.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED