Program Coordinator, College of Biosciences

Kansas City University•Kansas City, KS

About The Position

The Program Coordinator provides comprehensive academic and programmatic support for the College of Biosciences, primarily supporting its one- and two-year Master of Science programs in Biomedical Sciences. Working closely with the Program Director, College of Biosciences, the coordinator supports academic and programmatic operations and helps ensure effective delivery of program activities. The role calls for a highly organized, detail-oriented, adaptable professional who can manage multiple priorities and provide strong support to students, faculty, and program leadership.

Requirements

Two to three years of clerical, secretarial, administrative, or office experience.
Proficiency with Microsoft Office Suite.
Strong verbal and written communication skills.
Strong organizational skills and attention to detail.
Capacity to manage multiple priorities and shifting demands.
Strong critical-thinking and problem-solving skills, with sound judgment in addressing complex situations.
Success establishing and maintaining effective working relationships with students, faculty, staff, and other University personnel.
Physical dexterity to use hands, arms, and shoulders repetitively to operate a keyboard and other office equipment; use a telephone; and access file cabinets and other items stored at various levels, including overhead.
Ability to speak and hear well enough to communicate clearly and understandably in person, over the telephone, and in group settings.
Ability to continuously operate a personal computer for extended periods, generally four or more hours.
Mental acuity to collect and interpret data, evaluate information, identify problems, establish facts, draw conclusions, and exercise sound judgment.

Nice To Haves

Bachelor's degree preferred.
Experience working in higher education preferred.
Experience using learning management systems or comparable technology platforms.

Responsibilities

Coordinate day-to-day academic and administrative operations for the one- and two-year M.S. programs in Biomedical Sciences.
Provide administrative and operational support to the Program Director, College of Biosciences.
Coordinate core and elective course logistics, including scheduling, faculty communication, course materials, classrooms, technology, and other instructional needs.
Serve as a primary administrative resource for students and assist with student communications, meetings, and advising-related logistics.
Coordinate student professional development activities, program events, workshops, presentations, and meetings.
Provide administrative support to the Student Progress Committee, including scheduling meetings, preparing agendas, recording minutes, maintaining confidential records, and communicating committee decisions as appropriate.
Maintain accurate and confidential student and program records.
Assist with tracking student milestones, academic requirements, and program progression.
Support program assessment, data collection, reporting, and continuous improvement activities.
Assist with program self-study, accreditation-related materials, documentation, and other academic program requirements.
Prepare reports, correspondence, spreadsheets, presentations, meeting materials, and other program documents.
Collaborate with faculty, academic leadership, students, and academic, clinical, business, and regulatory personnel.
Identify operational challenges and assist with developing solutions and process improvements.
Perform other duties and special projects as assigned by program or college leadership.