Program Coordinator (Opwdd)

SCO Family of Services•Brentwood, NY

3d•Onsite

About The Position

The Program Coordinator is responsible for all aspects of the assigned residential programs, including the physical plant, financial records, interdisciplinary treatment team, and re-certification of programs. This role involves hiring and directly supervising management staff, overseeing payroll, purchasing, and billing procedures, and preparing and monitoring fiscal ledgers. The coordinator also serves as a liaison with the DDRO and OPWDD Partners, handles the screening and selection of individuals, and manages details of supporting development projects.

Requirements

BA/BS required.
Minimum of two years of supervisory experience.
Minimum of one year's experience in managing an ICF/IRA.
Working knowledge of ICF/IRA regulations.
Ability to handle emergencies in a professional manner.
Maintain NYS Driver's License.
Be team players.
Have a strong sensitivity to cultural differences present among staff and clients within the organization.
Possess a strong belief in people's ability to grow and change.
Forge a mutually respectful partnership with persons served and their families.
Ability to set limits, maintain the helping role of the practitioner, and intervene appropriately.

Nice To Haves

Master's degree preferred.

Responsibilities

Supervise Managers and ensure clinical aspects of the program are handled in a timely manner.
Ensure Residential Habilitation Plans/CFA are updated and/or revised.
Oversee planning, Shift, Annual, Semi-Annual, IDT, and other necessary meetings, ensuring minutes are taken and maintained.
Supervise and ensure all records maintained by houses comply with OPWDD regulations and SCO Policy and Procedures, are completed promptly, and maintain high standards.
Lead in-services for Pre-Services and Annual Trainings.
Ensure programmatic books (EHR, Financials, Accufund, MAR, Medical Books, fire drill, MyEvolv emergency preparedness plans, and individual support plans) are in order and up to date.
Provide oversight and direction to residential management, ensuring all purchases and invoices are processed in Coupa and financial aspects (billing, petty cash) are submitted on time.
Ensure high quality of overall operation of the houses, monitoring building maintenance and facilities' overall standards.
Conduct and document monthly site visits according to the residential program checklist procedure.
Oversee Medicaid billing, ensuring services are provided and documented in accordance with Medicaid and Waiver regulations and maintaining Evolve as required.
Review and approve all COUPA submissions, ensuring accuracy of reports.
Maintain incident reporting systems and complete IRC Submissions timely.
Maintain SCIP-R, AMAP, CPR First Aid & AED Certification.
Complete program audits monthly for each site and submit findings to the Program Director with a corrective action plan.
Participate in IRC/HRC Committee meetings as necessary.
Liaise with DDRO and OPWDD Partners.
Screen and select individuals.
Manage details of supporting Development projects.