PROGRAM COORDINATOR (OPWDD)

SCO Family of Services•Town of Islip, NY

4d•Onsite

About The Position

This role is responsible for all aspects of assigned residential programs, including the physical plant, financial records, interdisciplinary treatment team, and re-certification of programs. The Program Coordinator directly supervises Management staff, handles payroll, purchasing, and billing procedures, and prepares and monitors fiscal ledgers. Additionally, this position is responsible for liaison with the DDRO and OPWDD Partners, screening and selection of individuals, and supporting Development projects.

Requirements

BA/BS required.
Minimum of two years of supervisory experience.
Minimum of one year's experience in managing an ICF/IRA.
Working knowledge of ICF/IRA regulations.
Ability to handle emergencies in a professional manner.
Maintain NYS Driver's License.
Be team players.
Have a strong sensitivity to cultural differences present among staff and clients within the organization.
Possess a strong belief in people's ability to grow and change; forge a mutually respectful partnership with persons served and their families.
Ability to set limits, maintain the helping role of the practitioner, and intervene appropriately.

Nice To Haves

Master's degree preferred.

Responsibilities

Supervise Managers, ensuring timely and aggressive handling of all Clinical aspects of the program.
Ensure Residential Habilitation Plans/CFA are updated and/or revised.
Oversee planning, Shift, Annual, Semi-Annual, IDT, and other needed meetings, ensuring minutes are taken and maintained.
Supervise and ensure all records maintained by houses are in compliance with OPWDD regulations and SCO Policy and Procedures, are completed in a timely manner, and maintain high standards.
Lead in-services for Pre-Services and Annual Trainings.
Ensure all programmatic books EHR (Individuals, Financials, Accufund, MAR, Medical Books, fire drill, MyEvolv emergency preparedness plans, and any plans involving the individual circle of supports are in order and up to date.
Provide oversight and direction to residential management by ensuring all purchases and invoices are processed in Coupa and all financial aspects, such as billing and petty cash, are submitted on time.
Ensure high quality of overall operation of the houses, including monitoring the building for proper maintenance (i.e., boiler checks, lawn care, etc.) and the facilities' overall standards and supervisory visit forms.
Ensure monthly site visits are conducted and documented according to the residential program checklist procedure.
Oversee Medicaid billing, ensuring services are provided and documented in accordance with Medicaid and Waiver regulations and maintains Evolve as required.
Review and approve all COUPA submissions while ensuring the accuracy of reports.
Maintain incident reporting systems and complete IRC Submission timely.
Maintain SCIP-R, AMAP, CPR First Aid & AED Certification.
Perform other duties as noted and required by the Program Director or designee.
Ensure program audits are completed monthly for each site, and findings are submitted to the Program Director with a corrective action plan.
Participate in IRC/HRC Committee meetings as deemed necessary.
Interact with state agencies and other providers in a variety of forums.
Maintain relationships with families and correspondents.
Provide supervision and mentoring to those supervised in a positive and supportive manner.