Program Coordinator

Mass General Brigham•Boston, MA

8d•Onsite

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. The Department of Neurology is seeking a highly motivated individual to serve as a full-time program coordinator of the Alzheimer Therapeutics Program (ATP). The ATP has been developed to deliver disease-modifying therapy (DMT) for the treatment of Alzheimer's disease. The Program Coordinator will manage new patient intake, track care pathways, ensure timely MRIs, and monitor clinical abnormalities. This support is critical as the program grows to ensure safe, coordinated, and high-quality patient care. The Program Coordinator will work closely with the medical director and members of the ATP committee to facilitate optimal care for patients being assessed for and/or receiving DMTs for the treatment of Alzheimer's disease at BWH. The Program Coordinator will have the opportunity to participate in the academic activities of our Center, which is an interdisciplinary group that includes cognitive neurologists, neuropsychiatrists, geriatric psychiatrists, neuropsychologists, post-doctoral students, basic scientists, translational researchers, and research assistants.

Requirements

A High School Diploma or Equivalent is required
Administrative or program support experience.
0-1 year required.
Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
Basic financial/accounting skills.
Strong oral and written communication skills.

Nice To Haves

An Associate's Degree Related Field of Study is preferred.

Responsibilities

Responsible for coordinating program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals.
Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness.
Contributes to reporting and data analysis to assess program impact and support strategic improvements.
Assist in the day-to-day administrative tasks related to program management.
Maintain accurate and organized program documentation, including project plans, reports, and correspondence.
Assist in the planning and execution of events related to hospital programs, such as workshops, training sessions, and community outreach activities.
Enter and manage program-related data, ensuring accuracy and completeness.
Communicate with program participants and stakeholders, providing information, collecting feedback, and addressing inquiries.
Assists with the program's financial operations.
Coordinating (scheduling) patient assessments, treatments, surveillance monitoring, and clinical follow-ups.
Reviewing procedural checklists that have been developed to establish patient eligibility for therapy.
Tracking and managing treatment-related and monitoring-related schedules for patients.
Helping to ensure patients receive their infusions, surveillance scans, clinical visits, etc., as scheduled.
Communicating relevant information with patients, care partners, ATP clinicians, neuroradiologists, and infusion nurses.
Completing cognitive testing, administering questionnaires, and facilitating the collection of other outcome measures, including fluid (e.g., blood) specimens, for analysis.
Coordinating data collection for the Alzheimer Patient Registry, including ALZ-NET and other Centers for Medicare & Medicaid Services (CMS) – approved registries.
Organizing and maintaining the databases in REDCap.
Assisting patients and care partners navigate the treatment program.
The program coordinator will be encouraged—but not required—to contribute to research result presentations and manuscripts.
All other duties as assigned.