Program Coordinator

University of New Mexico•Albuquerque, NM

8d•Onsite

About The Position

The College of Pharmacy at the University of New Mexico (UNM) is seeking a resourceful, dynamic, and experienced Program Coordinator to provide administrative and operational support to the Program Manager and Principal Investigator within a research and business-focused group. This role is crucial for supporting the execution of team and program activities related to operations, compliance, and training initiatives, including coordination of systematic processes, grant-supported program activities, and stakeholder engagement. The Program Coordinator will ensure that administrative workflows, documentation, and communication are efficiently managed and compliant with university, federal, and regulatory requirements, enabling leadership to focus on strategic and scientific priorities. The College of Pharmacy is a supportive environment with a low student-to-faculty ratio, a cutting-edge curriculum, and personalized mentorship, and is a leader in NIH funding for research in environmental toxicology and Substance Use Disorder.

Requirements

High school diploma or GED
At least 5 years of experience directly related to the duties and responsibilities specified
Strong organizational and time management skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills, including professional correspondence and document preparation
High level of attention to detail and accuracy, particularly in compliance and financial documentation
Ability to maintain confidentiality and handle sensitive information with discretion
Proficiency in office software (e.g., Microsoft Office or Google Workspace) and ability to learn institutional systems
Strong interpersonal skills and ability to work effectively with diverse stakeholders (faculty, staff, students, and external partners)
Ability to work independently while also collaborating within a team environment
Problem-solving skills and ability to anticipate program needs

Nice To Haves

Experience supporting research programs, academic environments, or grant-funded projects
Familiarity with IRB, IACUC, or other regulatory/compliance processes
Experience with financial tracking, budgeting, or grant administration
Knowledge of federal funding guidelines (e.g., NIH or other sponsored projects)
Experience coordinating events, trainings, or outreach activities
Bachelor’s degree in business administration, public administration, or a related field

Responsibilities

Provide administrative support to the Program Manager and Principal Investigator, including complex calendar management and prioritization of competing deadlines
Prepare agendas, briefing materials, and meeting minutes for leadership, advisory committees, and research teams
Draft and edit correspondence, reports, and program and grant-related documentation
Coordinate travel, scheduling, and reimbursements for investigators, leadership, faculty, staff, students, and guest speakers
Maintain organized electronic filing systems for program, compliance, and grant documentation
Coordinate logistics for meetings, trainings, events, and program activities, including scheduling, space, materials, and communications
Ensure timely communication and information flow among faculty, staff, students, and stakeholders
Track program timelines, deliverables, and deadlines to support successful execution of objectives
Assist with onboarding and coordination of program participants that including faculty, staff, post-doctoral fellows, and students
Maintain calendars, contact lists, and distribution lists, and distribute routine communications
Provide administrative support for IRB and IACUC processes, including tracking submissions, renewals, and compliance deadlines
Assist with preparation and maintenance of regulatory and compliance documentation and records
Process purchasing, reimbursements, and invoices in alignment with institutional and grant policies
Track expenditures, maintain financial records, and assist with reconciliation and financial reporting
Support communication, outreach, and event coordination efforts, including stakeholder engagement and preparation of outreach and training materials