Program Coordinator – Outreach (KSKidsMAP)

University of Kansas Medical Center • Wichita, KS

19h • Onsite

About The Position

The Program Coordinator will support implementation of the Psychiatric Access Program, which aims to improve access to pediatric and perinatal mental and behavioral health services through training, consultation, outreach, and resource development for rural healthcare professionals across Kansas. The role supports day-to-day program operations and implementation, coordinates internal and external project communications, supports outreach and recruitment, and assists with project planning and tracking. It provides operational support to ensure project activities are completed on schedule and in alignment with grant requirements. The Program Coordinator works closely with the Program Manager, Project Director, project partners, and participating healthcare organizations.

The position is in person, requires reliable transportation, and involves travel throughout Kansas as needed to support project activities. Travel is approximately 15%.

Requirements

• Two years of project coordination experience.
• Strong communication, multitasking, and interpersonal skills.
• Ability to collaborate, attention to detail, and self-directed work style.

Nice To Haves

• Bachelor's degree in Public Health, Health Administration, Social Work, Psychology, Education, Communications, Marketing, Business Administration, Nonprofit Management, or a related field.
• Experience in healthcare, behavioral health, public health, education, higher education, nonprofit, or community-based organizations.
• Experience supporting federal grant-funded projects.
• Experience with outreach, recruitment, stakeholder engagement, marketing, or community relations.
• Experience working with rural communities, healthcare organizations, and professional associations.
• Experience with project management software, databases, and tracking systems.
• Experience developing and maintaining project documentation, records, and tracking systems.
• Experience developing outreach, promotional, or educational materials using graphic design and content creation platforms such as Adobe Creative Cloud, Adobe Express, Canva, or similar software.
• Experience with email marketing, newsletter development, social media management, or digital communications campaigns.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, SharePoint, and Teams.
• Experience with virtual meeting platforms.

Responsibilities

• Coordinate implementation of project activities and deliverables across multiple program initiatives.
• Schedule and coordinate internal project meetings, including preparing agendas and materials, recording minutes, and following up on action items.
• Coordinate project communications among team members, partners, and participating organizations.
• Monitor project activities and identify potential implementation barriers.
• Assist with developing and maintaining project policies, procedures, and operational workflows.
• Maintain project documentation and records in accordance with university, grant, and contract requirements.
• Support preparation of reports, presentations, and project updates for leadership and partners.
• Assist with coordinating subrecipient and partner activities.
• Facilitate communication and information sharing among project staff and collaborators.
• Coordinate logistics for project travel, site visits, and implementation activities.
• Participate in quality improvement and program planning activities.
• Coordinate outreach with participating healthcare organizations and community partners.
• Assist with recruitment and onboarding of participating practices and healthcare professionals.
• Schedule and coordinate rural clinic visits for needs assessment, recruitment, and training activities.
• Maintain contact databases and engagement tracking systems.
• Disseminate project resources, updates, and communications to project and system partners.
• Develop outreach materials, newsletters, promotional content, and stakeholder communications.
• Support advisory committee and workgroup activities as needed.
• Assist with identifying community resources and referral networks relevant to project goals.
• Attend meetings, conferences, and outreach events to increase program awareness and engagement.
• Coordinate outreach efforts with healthcare professionals, practices, and community stakeholders.
• Support program sustainability and expansion activities.

Benefits

• Health, dental, and vision insurance coverage beginning on day one.
• Health expense accounts with employer contributions for employees participating in a qualifying health plan.
• Employer-paid life insurance and long-term disability insurance; additional voluntary insurance plans are available.
• Paid vacation and sick time accrue upon hire.
• Ten paid holidays.
• One paid discretionary day after six months of employment.
• Paid time off for bereavement, jury duty, military service, and parental leave after 12 months of employment.
• Retirement program with an employer contribution and additional voluntary 457 or 403b retirement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed