Program Coordinator–Training (KSKidsMAP)

University of Kansas Medical Center•Wichita, KS

16h•Onsite

About The Position

The Training Coordinator supports the Psychiatric Access Program by coordinating educational programming that increases rural healthcare professionals’ capacity to identify, assess, and manage pediatric and perinatal mental and behavioral health conditions. The role oversees planning, coordination, implementation, and evaluation of virtual and in-person educational activities, including training events, webinars, TeleECHO clinics, communities of practice, and conferences. The coordinator is the primary contact for educational logistics and participant engagement and works with program faculty, staff, and subject matter experts to deliver training activities successfully. This position is in person and requires reliable transportation and travel throughout Kansas as needed to support project activities. Travel is approximately 15%.

Requirements

Two years of experience coordinating educational programs, trainings, conferences, webinars, events, or professional development activities.
Proficiency with Microsoft Office Suite, Zoom, webinar platforms, and online registration systems.
Skills in organization, communication, attention to detail, multitasking, customer service, and collaboration.
Reliable transportation is required.

Nice To Haves

Bachelor's degree in Education, Public Health, Communications, Health Administration, Business Administration, Event Management, Adult Learning, or a related field.
Experience coordinating continuing education activities for healthcare professionals.
Experience supporting virtual learning programs, webinars, TeleECHO programs, or communities of practice.
Experience planning conferences, workshops, or large-scale educational events.
Experience using REDCap, Zoom Webinar, learning management systems, or similar educational technology platforms.
Experience working in healthcare, higher education, behavioral health, or public health settings.
Experience managing event logistics, participant communications, and scheduling activities.
Experience using virtual meeting platforms and registration systems.
Experience developing, formatting, and distributing educational or training materials.
Experience troubleshooting logistical and technology-related issues.
Experience maintaining training records and documentation.

Responsibilities

Coordinate planning and implementation of virtual and in-person training activities.
Manage logistics for webinars, TeleECHO clinics, communities of practice, conferences, and other educational events.
Coordinate speaker scheduling, communications, event preparation, and approval of training materials in alignment with university, grant, and contract requirements.
Facilitate training events, including participant support, introductions, time management, and event logistics.
Manage registration systems and participant communications.
Coordinate continuing education activities and documentation requirements.
Develop event timelines, run-of-show documents, and implementation plans.
Coordinate meeting platforms and technology for educational activities.
Monitor attendance and participation across training activities.
Manage educational calendars and schedules.
Coordinate conference planning, including venue logistics, vendors, speakers, and participant communications.
Maintain training records and documentation required by funding agencies and accrediting organizations.
Assist with developing, formatting, and distributing educational materials and resources in compliance with accessibility standards and regulations.
Coordinate collection of training evaluations and participant feedback.
Maintain training participation databases and tracking systems.
Compile attendance, evaluation, and participation reports.
Support educational quality improvement activities.
Assist faculty and subject matter experts with preparation and distribution of training materials.
Coordinate resource libraries and educational repositories.
Assist with dissemination of educational resources to participating organizations and providers.

Benefits

Health insurance coverage begins on day one, with health expense accounts and generous employer contributions for employees participating in a qualifying health plan.
Dental insurance coverage begins on day one.
Vision insurance coverage begins on day one.
Employer-paid life insurance.
Long-term disability insurance.
Additional voluntary insurance plans.
Paid vacation and sick time, accruing upon hire.
Ten paid holidays.
One paid discretionary day after six months of employment.
Paid time off for bereavement, jury duty, military service, and parental leave after 12 months of employment.
Retirement program with a generous employer contribution.
Additional voluntary 457 or 403b retirement programs.