Program Coordinator – Outreach (KSKidsMAP)
About The Position
The Program Coordinator – Outreach will support implementation of the Psychiatric Access Program, which aims to improve access to pediatric and perinatal mental and behavioral health services through training, consultation, outreach, and resource development for rural healthcare professionals across Kansas. The coordinator will assist with day-to-day program operations and implementation, internal and external communications, outreach and recruitment, project planning, and activity tracking. The role provides operational support to help ensure project activities are completed on schedule and in alignment with grant requirements, working closely with the Program Manager, Project Director, project partners, and participating healthcare organizations. The position coordinates project deliverables, meetings, communications, documentation, partner activities, reporting, and implementation logistics. Outreach work includes engaging healthcare organizations and community partners, recruiting and onboarding participating practices and professionals, arranging rural clinic visits, maintaining engagement records, and developing and sharing program communications and resources. The position is in person, requires reliable transportation, and involves travel throughout Kansas as needed, estimated at 15%.
Requirements
- Two years of project coordination experience.
Nice To Haves
- Bachelor’s degree in Public Health, Health Administration, Social Work, Psychology, Education, Communications, Marketing, Business Administration, Nonprofit Management, or a related field.
- Experience in healthcare, behavioral health, public health, education, higher education, nonprofit, or community-based organizations.
- Experience supporting federally grant-funded projects.
- Experience with outreach, recruitment, stakeholder engagement, marketing, or community relations.
- Experience working with rural communities, healthcare organizations, and professional associations.
- Experience with project management software, databases, and tracking systems.
- Experience developing and maintaining project documentation, records, and tracking systems.
- Experience developing outreach, promotional, or educational materials using graphic design and content creation platforms such as Adobe Creative Cloud, Adobe Express, Canva, or similar software.
- Experience with email marketing, newsletter development, social media management, or digital communications campaigns.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, SharePoint, and Teams.
- Experience with virtual meeting platforms.
- Communication, multitasking, interpersonal, and collaboration skills; attention to detail; and ability to work in a self-directed manner.
Responsibilities
- Coordinate implementation of project activities and deliverables across multiple program initiatives.
- Schedule and coordinate internal project meetings, including preparing agendas and meeting materials, recording minutes, and tracking follow-up actions.
- Coordinate project communications among team members, partners, and participating organizations.
- Monitor project activities and identify potential implementation barriers.
- Assist with developing and maintaining project policies, procedures, and operational workflows.
- Maintain project documentation and records in accordance with university, grant, and contract requirements.
- Support preparation of reports, presentations, and project updates for leadership and partners.
- Assist with coordinating subrecipient and partner activities.
- Facilitate communication and information sharing among project staff and collaborators.
- Coordinate logistics for project travel, site visits, and implementation activities.
- Participate in quality improvement and program planning activities.
- Coordinate outreach activities with participating healthcare organizations and community partners.
- Assist with recruiting and onboarding participating practices and healthcare professionals.
- Schedule and coordinate rural clinic visits for needs assessment, recruitment, and training activities.
- Maintain contact databases and engagement tracking systems.
- Disseminate project resources, updates, and communications to project and system partners.
- Develop outreach materials, newsletters, promotional content, and stakeholder communications.
- Support advisory committee and workgroup activities as needed.
- Assist with identifying community resources and referral networks relevant to project goals.
- Disseminate program information and resources to healthcare organizations and community partners.
- Attend meetings, conferences, and outreach events to increase program awareness and engagement.
- Coordinate outreach with healthcare professionals, practices, and community stakeholders.
- Support sustainability and expansion activities.
Benefits
- Health, dental, and vision insurance coverage beginning on day one.
- Health expense accounts with employer contributions for employees participating in a qualifying health plan.
- Employer-paid life insurance and long-term disability insurance; additional voluntary insurance plans are available.
- Paid vacation and sick leave accrue upon hire.
- Ten paid holidays.
- One paid discretionary day after six months of employment.
- Paid bereavement, jury duty, military service, and parental leave after 12 months of employment.
- Retirement program with an employer contribution, plus voluntary 457 or 403b retirement programs.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
