Program Coordinator

Belmont University•Belmont, CA

13h

About The Position

The Program Coordinator of Community Education is a full-time position requiring 37.5 hours per week, Monday through Friday, with some evenings and weekends required. The position reports to the Director of Community Education and assists with planning, marketing, implementation, supervision, and evaluation of Community Education programs and events. The anticipated start date is January 4, 2027. The role supports adult community education, summer youth programs, corporate programs, and outreach events. Duties also include managing social media, responding to participant inquiries about registrations, payments, and refunds, maintaining program supplies and databases, preparing classrooms and materials, and helping prepare teaching artist contracts, course rosters, and syllabi. The Program Coordinator helps ensure compliance with youth-program policies and procedures, assists with hiring and supervising part-time employees, student-workers, and volunteers, and collaborates with the Director on reports about program outcomes for donors and stakeholders. Other duties may be assigned.

Requirements

Bachelor’s degree in education, art, business, or a related field.
Three years of experience in art education, arts administration, or a general office/administrative role.
Organized, self-motivated, detail-oriented, and customer-service-oriented.
Ability to work independently and manage multiple projects simultaneously.
Proficiency using Microsoft Office programs.
Experience working with diverse populations and age groups in an educational setting.
Successful completion of a criminal background check.

Nice To Haves

Adobe Creative Suite experience.

Responsibilities

Assist with planning, implementation, supervision, and evaluation of adult community education, summer youth, corporate, and outreach programs.
Assist with marketing, including program newsletters, event listing updates, and other assigned marketing tasks.
Manage social media accounts.
Answer phone calls and emails from participants about program registrations, payments, and refunds.
Maintain, order, organize, and inventory program supplies.
Prepare supplies, equipment, and classrooms for classes, workshops, and demonstrations.
Help prepare teaching artist contracts, course rosters, and program syllabi.
Maintain databases of participants, mailing lists, teaching artist rosters, and community partner organizations.
Help ensure compliance with procedures and policies for youth programming.
Help hire, train, and supervise part-time employees, student-workers, and volunteers.
Work with the Director of Community Education to prepare program-outcome reports for donors and stakeholders.
Perform other duties as assigned.