Offsite Program Coordinator

RoboFun • New York, NY

12d • Onsite

About The Position

RoboFun | Vision Education & Media provides hands-on after-school programs using emerging technologies for students from PK through 12th grade. The Program Coordinator provides direct and administrative support for off-site programs, assists with software installations and program logistics, and teaches classes in schools and after-school programs throughout New York City as needed. The role also develops and administers program evaluations and collaborates with the grant-writing team on program data, narratives, and budgets.

The coordinator supports sales and program operations by helping identify new school and community partners, scheduling programs, coordinating staffing and equipment delivery, communicating logistics to instructors, and sending contracts and work orders to schools and community-based organizations. The position reviews lesson plans, helps collect attendance, substitutes as a mentor when needed, and coordinates equipment and installation logistics with partner organizations.

The role administers surveys and focus groups, analyzes program data, and produces observation reports and findings. Grant-related duties include reviewing requests for proposals, assessing eligibility and capacity, collaborating on program design, budgets, and narratives, and reviewing completed proposals. Covering STEM classes off-site or on-site approximately two to five times per week is a job requirement.

The position reports to the Senior Program and Partnership Manager of Offsite and works closely with Program Managers, the COO, CFO, and CEO. The schedule is generally 9 a.m. to 5 p.m., Monday through Friday, with some schedule adjustments and evening work required to facilitate programs and oversee projects.

Requirements

• Bachelor’s degree.
• Eligibility to work in the United States.
• Experience working with children in traditional or non-traditional learning environments.
• Ability to solve problems and work independently with attention to detail.
• Strong project, planning, and time-management skills.
• Ability to work in a fast-paced environment and communicate efficiently and professionally with multiple staff members and partners.

Responsibilities

• Help find new partners and schools for programs.
• Schedule programs with school and grant administrators.
• Collaborate with HR on staffing and with the Program Coordinator on equipment delivery.
• Send off-site club logistics to instructors.
• Send contracts and work orders to schools and community-based organizations for off-site clubs.
• Review lesson plans and provide feedback to mentors.
• Assist with attendance collection.
• Teach classes as a substitute mentor as needed.
• Coordinate equipment and installation logistics with schools and community-based organizations.
• Administer surveys and focus groups as needed.
• Analyze available data to provide information about classes, technology, and goals.
• Produce observation reports and findings.
• Review requests for proposals to assess eligibility and capacity to complete a proposal.
• Collaborate with the grant-writing team on program design, budgets, and narratives.
• Review and edit completed proposals.
• Cover STEM classes off-site or on-site approximately two to five times per week.

Benefits

• Option to have 72.5% of insurance paid after three months.
• 401(k) with up to a 4% match after qualifying conditions are met.
• Opportunity to learn about educational technologies and make a difference in the lives of children.

What This Job Offers

• Job Type: Full-time