Program Coordinator

Accelevation•Miamisburg, OH

10h•Onsite

About The Position

The Program Coordinator provides vital support to the project management team, helping deliver customer solutions by keeping projects organized, coordinated, and on track from kickoff through completion. The role coordinates across manufacturing, service, and procurement teams and supports project execution, documentation, reporting, and closeout.

Requirements

1–2 years of administrative, operations, or project coordination experience.
Strong organizational skills and ability to manage multiple priorities.
Proficiency with Microsoft 365 tools, including Excel and Outlook.
Excellent written and verbal communication skills.
Ability to collaborate effectively across teams in a fast-paced environment.

Nice To Haves

Bachelor’s degree in Project Management, Business Administration, or a related field.
Experience working with an ERP system; Epicor preferred.
Exposure to manufacturing, construction, or project-based environments.

Responsibilities

Schedule and organize recurring project meetings, prepare agendas, capture detailed notes, and track follow-up actions.
Maintain project documentation, including contracts, purchase orders, change orders, and internal communications.
Update project timelines, milestones, and task lists in project management tools under the guidance of senior leaders.
Relay updates between internal teams, gather project status, and ensure timely responses.
Compile weekly and monthly leadership status reports, including timelines, budget summaries, and risk indicators.
Follow internal workflows and documentation standards, including proper use of ERP systems such as Epicor.
Support procurement and service teams by tracking vendor communications, delivery schedules, and invoice processing.
Log and track change orders and ensure their documentation and communication to relevant stakeholders.
Assist with final project documentation, lessons learned summaries, and project closeout activities.