Extra Help - Program Coordinator - VP Faculty Affairs

University of Illinois Chicago•Chicago, IL

1d•Hybrid

About The Position

The Extra Help Program Coordinator (Faculty Awards Program Manager) provides high-level project management and analytical support for campus-level faculty awards under the purview of the Vice Provost for Faculty Affairs. Working closely with the Assistant Vice Provost for Faculty Engagement, the coordinator oversees faculty awards programs, identifies major scholarly awards and recognitions for UIC faculty, develops nomination processes in conjunction with the colleges, and manages internal faculty awards. The role also supports faculty events and related annual campus processes. This is a temporary Extra Help position limited to 900 hours, located in Chicago, Illinois, with a hybrid workplace arrangement and a schedule of 37.5 hours per week. The rate of pay is $33.96 per hour. The position is not eligible for benefits.

Requirements

Bachelor’s degree.
At least one year (12 months) of education, training, and/or work experience in the area of specialization; a relevant master’s degree may substitute for one year of work experience.
Ability to maintain confidentiality and discretion.

Nice To Haves

A process-oriented approach to work and the ability to consistently meet critical deadlines.
Experience planning events, particularly community-building and recognition events.
Increasingly responsible project management experience in higher education administration, or equivalent experience in the corporate or nonprofit sectors.
Knowledge of business and management principles, including strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
Knowledge of administrative and clerical procedures and systems, including word processing, file and record management, data entry, form design, and office procedures and terminology.
Knowledge of technology, including electronic equipment, computer hardware and software, and their applications.
Knowledge of basic arithmetic, algebra, and statistics and their applications.
Familiarity with the diversity of faculty disciplines, such as life sciences, engineering, arts, and humanities.
Proficiency in data analytics and reporting.
Skill with Microsoft Office products (Word, Excel, and PowerPoint) and related software and technology.
Ability to identify complex problems, evaluate options, and implement solutions.
Ability to collaborate and communicate effectively for the needs of the audience.
Ability to work independently and organize and prioritize multiple tasks effectively.
Ability to analyze and develop guidelines, procedures, and systems; set goals; and implement plans to prioritize, organize, and accomplish tasks.
Ability to analyze, interpret, and explain work-related documents, policies, and procedures.

Responsibilities

Provide project management leadership and oversight for external faculty award nominations and awards, working with university leadership and campus units to identify faculty nominees.
Research and provide resources and best practices for nominating faculty for awards.
Serve as the primary liaison with Academic Analytics, attend monthly meetings and check-ins, and use data and reports to identify award opportunities and potential nominees.
Help colleges and units use Academic Analytics data to identify awards and eligible faculty; generate reports, assess award feasibility, monitor nomination progress, identify potential nominators or letter writers, and alert faculty to relevant opportunities.
Manage internal campus faculty awards, including UIC Distinguished Professor, Award for Excellence in Teaching, and University Scholar; support nominations, selections, communications, and distribution of one-time award payments.
Coordinate other annual faculty and non-faculty processes, such as the Award of Merit, as assigned by the Provost and Vice Chancellor offices.
Oversee the Faculty Award Ceremony and Reception in collaboration with the Provost's office and Faculty Affairs staff.
Create and maintain a website supporting and recognizing national and international awards and memberships and internal award processes; use online application platforms for award submissions and communications.
Provide training and support to colleges as needed.
Support faculty events, including new faculty orientation, annual awards, and emeriti events; assist with related Chrome River or P-card transactions as needed.
Develop measures of award success, track faculty eligibility for awards with membership-year requirements, establish nomination mechanisms for highly prestigious awards, and coordinate award-winner meetings for selected nominations.
Perform other duties and participate in special projects as assigned.