Program Coordinators, US Program

Gates Foundation•Seattle, WA

20h•Hybrid

About The Position

The Foundation is the largest nonprofit fighting poverty, disease, and inequity globally, aiming to ensure everyone has the chance to live healthy, productive lives. The U.S. Program (USP) division focuses on expanding access to life-changing opportunities, particularly in postsecondary education, to ensure it becomes a more equitable producer of valuable credentials for all students. USP works with partners to generate insights, accelerate innovation, strengthen capacity, improve enabling conditions, and engage stakeholders to drive equitable impact. This role involves coordinating, developing, and managing a portfolio of investments, with a focus on processes, systems, due diligence, and timeline management. Budget oversight, financial analysis, and reporting may also be part of the role. Multiple opportunities are available, some full-time and some as two-year limited-term roles, based in Seattle, Washington, or Washington, D.C.

Requirements

Able to work with flexibility, efficiency, and diplomacy in a fast-paced, challenging environment.
Open to rapid change and able to learn new things quickly.
Able to distill what is needed next, even without expertise in programmatic content.
Demonstrates effectiveness influencing individuals and teams without explicit authority.
Recognizes complexity and assesses risks and alternatives in light of competing requirements and incomplete knowledge.
Understands basic investment rules, regulations, policies, processes, and practices and can advise when they are applicable.
Is an expert in all phases of investment-making, and engages stakeholders and decision-makers, as needed.
Ability to effectively communicate with external partners.
Demonstrates expert knowledge of, and ability to work across multiple investment-making systems, based in Excel, SharePoint, and other web-based software applications.
Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.
A Bachelor’s degree or equivalent demonstrated experience.
Must have unrestricted work authorization in the country where this position is located.
The Foundation does not provide immigration-related sponsorship for this role.

Nice To Haves

Project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry, and/or business experience preferred.

Responsibilities

Coordinate, develop, and manage a portfolio of investments, with an emphasis on processes and systems, initial investment due diligence, and timeline management.
Provide or support budget oversight and planning, financial analysis and reporting, and process management for the portfolio of investments, which may include grants, contracts, and program-related investments.
Work closely with investment makers to develop, manage, and maintain a portfolio of investments, advising on investment structure, ensuring compliance with foundation processes, maintaining internal systems, initial investment due diligence, and timeline management.
Collaborate with business partners, grantees, and vendors throughout the investment lifecycle to lead investments through internal and external processes.
Collect portfolio data, identify trends, and communicate issues to the program team.
Plan and participate in cross-foundation and cross-program projects.
Assist the program team with the annual pipeline planning process.
Lead the Request for Proposal process for program staff.
Act as a subject matter expert on processes, tools, systems, and templates, providing training, ongoing coaching, and process change support to program team and external partners.