Part-Time Program Coordinator

Harvard University • Boston, MA

5d • Hybrid

About The Position

Reporting to Prof. Michael McWilliams, with a dotted line to Prof. Bruce Landon, the Program Coordinator plays a key role in the day-to-day operations of a complex departmental program project grant entitled "Medicare at a Crossroads" and related studies. This position sits at the administrative core of a large, multi-site research program and is the primary point of contact for regulatory, compliance, and data-governance matters affecting the program's use of CMS and other sensitive data sources. The successful candidate will work closely with faculty investigators, project staff, external collaborators, HMS Office of Research Administration and the department's grants team to ensure that all research activities are conducted in compliance with institutional, federal, and data-provider requirements, while also supporting the broader research, communication, and coordination needs of the program.

Requirements

• 4 or more years of experience. Higher education may count towards experience.
• Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests.
• Proven project and/or program management skills.
• Excellent interpersonal and communication skills.
• Solid writing, editing and proofreading skills.
• Ability to handle confidential information with discretion.

Nice To Haves

• College degree preferred.

Responsibilities

• Serve as the primary point of contact for the program's administrative core on matters related to regulatory compliance, data governance, and research administration.
• Independently prepare, submit, and track Institutional Review Board (IRB) requests and maintain associated data safety records.
• Prepare, submit, and manage data use applications (DUAs) with the Centers for Medicare and Medicaid Services (CMS) and other external data providers.
• Monitor renewal timelines and independently prepare and process ongoing modifications to IRB protocols, data safety records, and DUAs to ensure continuous compliance.
• Conduct literature reviews and prepare reports, research materials, and graphics/tables in support of ongoing studies.
• Oversee site coordination for the program, including facilitating meeting agendas and creating and distributing minutes for 10+ internal Harvard collaborating investigators and 15 external subprojects.
• Manage on- and off-boarding and team user access for project staff and serve as a general administrative resource for the project team.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree