Program Coordinator

Tribal EcoRestoration Alliance • Lakeport, CA

23d • Hybrid

About The Position

The Program Coordinator provides coordination and logistical support for TERA’s diverse set of education, outreach, and training programs. Working closely with the Program Director and other TERA staff, the Program Coordinator assists with program planning and development, develops and distributes promotional materials and program-related communications, coordinates and participates in outreach activities, interfacing with Tribal and non-Tribal communities, and handles logistics and participant coordination for educational and training events ranging from a single day workshop to a four-week fellowship, including trainings and burns that are part of TERA’s EcoCultural Fire program and the Lake County EcoCultural TREX.

Requirements

• Bachelor’s degree in education, communications, ecology, natural resource management, or similar field.
• Minimum 2 years experience effectively supporting Tribal or nonprofit programming in program logistics, outreach, education, or stewardship work.
• Minimum 1 year experience working with Tribal communities; willingness to learn about contemporary challenges, concerns, and interests of Lake County tribal community and ecology.
• Strong writing, storytelling, and communications skills with the ability to listen and speak effectively.
• Expertise with office technology, including Google suite (Mail, Calendar, Docs, Sheets, Drive), MS Office suite (Word and Excel), Adobe Acrobat, videoconferencing (Zoom, Meet), and ability to learn new software and technology.
• Patient, personable and approachable attitude. Able to work with diverse people, build and maintain strong working relationships with both internal and external partners.
• Able to develop and follow a prioritized plan of work, set and keep deadlines and work on multiple projects concurrently, and manage competing demands.
• Cultural competency, humility, self-awareness, and willingness to learn.
• Commitment to working cross-culturally as a bridge builder.
• Ability to listen well, and give and receive direct, honest, and constructive feedback.
• Positive attitude, able to work independently and contribute to a high-functioning, collaborative team environment.
• Strong work ethic, reliability, accountability, and commitment to excellence.
• Flexibility, adaptability, and capacity to work in a fluid and often fast-paced work environment.
• Commitment to follow and enforce all TERA policies, maintain professionalism, and represent the work of TERA and Tribal communities with dignity and integrity at all times.

Nice To Haves

• Working knowledge of Pomo languages or Native language revitalization.
• 1+ years experience as a practitioner of ecocultural stewardship.
• 1+ years experience with community engagement and outreach.
• 1+ years experience in digital communications, storytelling, and/or media production.

Responsibilities

• Support Program Director and other TERA staff with planning and implementing ecocultural educational programming, including: Native Stewards Fellowship, On-the-job training program and professional development opportunities for TERA crew, Custom trainings / workshops for Tribal partners, TREX / ecocultural fire trainings.
• Coordinate key aspects of program planning: Identify and confirm potential program dates and locations, and maintain public and internal calendars with program dates; Schedule, participate in, and take notes for program planning meetings among TERA team and with relevant partners; Assist Program Director and other staff/instructors with developing curriculum and course agendas.
• Coordinate program-related communications: Collaborate with Communications team to develop and implement outreach strategies, including emails, web pages, flyers, social media content, and newsletter content; Coordinate registration and act as main point of contact for participants and public inquiries about programs; Draft and send informational emails to program participants, instructors/mentors, and other partners.
• Coordinate logistics for programs, including: Manage all programmatic material needs including ensuring all necessary tools, supplies, facilities, food and water are procured and set up before the program begins and packed and organized after program completes; Manage production and distribution of all curriculum materials and certificates necessary for planning and implementation; Interface with grant manager for budget tracking and finance team to manage payment of stipends to training participants and instructors/mentors; Create and manage instructor/mentor contracts, assist instructors/mentors with travel arrangements and other needs, and arrange gifts for instructors.
• Support program documentation and grant reporting through maintaining accurate records of participation and attendance, documenting program activities through photos and videos, distributing and processing evaluation surveys, and collecting participant testimonials.
• Coordinate and attend community tabling, community education, and other outreach events on behalf of TERA.
• Maintain professional and positive working relationships with community partners.
• Maintain and update TERA mailing and outreach list.
• Maintain outreach supplies and activities stocked and ready for events, and order additional supplies as needed.
• Attend weekly staff meetings and other team meetings as needed.
• Collaborate across departments (admin, stewardship and programs) to support effective flow of communication.
• Support office upkeep, cleaning, and maintenance.
• Participate in EcoCultural stewardship work with TERA crew up to 1 day per quarter if desired by the selected candidate.
• Other duties as needed.

Benefits

• IRA retirement plan
• $600 monthly pre-tax health reimbursement, which can be used for insurance premiums, copays, or other qualified health expenses
• Up to 30 days of paid time off annually, including 14 holidays, 5 days sick leave, and 12 days vacation (accrued based on hours worked)
• On-the-job training
• Great working environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level