Program Coordinator, Strategic Support – CPE4H | Penn Engineering
About The Position
The Program Coordinator for Strategic Support is a member of Penn Engineering’s Strategic Support Team, which provides administrative and operational support to assigned research centers and strategic initiatives across the School. This position is assigned to the Center for Precision Engineering for Health (CPE4H) and supports its Director, Principal Investigators, core faculty, and research personnel by coordinating the Center’s administrative and operational activities. The coordinator supports Center operations and events; manages communications and outreach; coordinates office and facilities logistics; assists with proposal development and financial administration; and supervises student workers. The role is based at 1 uCity in Philadelphia and initially requires five days per week on-site. A hybrid schedule may be considered after the employee has settled into the role.
Requirements
- Bachelor’s degree and at least two years of related administrative experience, or an equivalent combination of education and experience.
- Excellent written and verbal communication, interpersonal, and organizational skills.
- Proficiency in Google Workspace, Microsoft Office, and other computer applications.
Nice To Haves
- A degree in a science-related field is helpful but not required.
Responsibilities
- Provide administrative and operational support to the Center Director, Principal Investigators, core faculty, and research personnel.
- Coordinate meetings, seminars, workshops, symposia, site visits, and other events, including scheduling, venue reservations, speaker invitations, communications, registration, catering, visitor logistics, travel arrangements, and reimbursement processing.
- Manage Center communications, website content, social media, announcements, newsletters, marketing materials, and other outreach activities.
- Coordinate Center office operations, including room reservations, office space logistics, facilities service requests, supplies and deliveries, and greeting visitors.
- Supervise student workers by scheduling and assigning work and approving timesheets.
- Coordinate day-to-day administrative and logistical needs of the Center’s facilities.
- Support proposal development by preparing documents, coordinating administrative materials, maintaining proposal files, and communicating with investigators and Penn Engineering Research Services.
- Monitor expenditures and coordinate with Penn Engineering Financial Services on Center-related financial matters.
- Perform other duties and special projects in support of the Strategic Support Team and Penn Engineering research centers and strategic initiatives.
Benefits
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
- Flexible spending accounts for eligible health care and dependent care expenses.
- Tuition assistance for employees, spouses, and dependent children, including eligible assistance at other institutions for dependent children.
- Basic, matching, and supplemental retirement plans, with pre-tax or Roth savings options.
- Substantial time away from work during the year.
- Long-term care insurance.
- Wellness and work-life programs and resources.
- Professional and personal development resources.
- Access to University resources, cultural activities, libraries, and athletic facilities.
- Discounts and special services, including arts, entertainment, transportation, and other goods and services.
- Flexible work options.
- Forgivable homeownership loan for eligible employees buying a home or residing in West Philadelphia.
- Adoption expense reimbursement for eligible employees.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
