Program Coordinator, Strategic Support – CPE4H | Penn Engineering
About The Position
The Program Coordinator for Strategic Support is a member of Penn Engineering’s Strategic Support Team, which provides administrative and operational support to assigned research centers and strategic initiatives across the School. This position is assigned to the Center for Precision Engineering for Health (CPE4H), supporting its Director, Principal Investigators, core faculty, and research personnel by coordinating the Center’s administrative and operational activities. The role coordinates Center events and communications, supports proposal development and financial administration, and manages office operations and facilities logistics. It also supervises student workers and serves as an administrative resource for the Center’s day-to-day needs. The position is based at 1 uCity and initially requires five days on-site per week; a hybrid schedule may be considered once the employee has settled into the role.
Requirements
- Bachelor’s degree and a minimum of two years of related administrative experience, or an equivalent combination of education and experience.
- Excellent written and verbal communication, interpersonal, and organizational skills.
- Proficiency in Google Workspace, Microsoft Office, and other computer applications.
Nice To Haves
- A degree in a science-related field is helpful but not required.
Responsibilities
- Provide administrative and operational support to the CPE4H Director, Principal Investigators, core faculty, and research personnel.
- Coordinate planning and execution of meetings, seminars, workshops, symposia, site visits, and other events, including scheduling, venue reservations, speaker invitations, event communications, registration, catering, visitor logistics, travel arrangements, and reimbursement processing.
- Manage Center communications, website content, social media, announcements, newsletters, marketing materials, and other outreach activities.
- Coordinate Center office operations, including room reservations, office-space logistics, facilities service requests, supplies and deliveries, greeting visitors, and day-to-day administrative and logistical needs of the facilities.
- Supervise student workers, including scheduling, assigning work, and approving timesheets.
- Provide administrative support for proposal development by preparing documents, coordinating administrative materials, maintaining proposal files, and communicating with investigators and Penn Engineering Research Services.
- Monitor expenditures and coordinate with Penn Engineering Financial Services on Center-related financial matters.
- Perform other duties and special projects in support of the Strategic Support Team and Penn Engineering research centers and strategic initiatives.
Benefits
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
- Flexible spending accounts for eligible health care and dependent care expenses.
- Tuition assistance for employees, spouses, and dependent children at Penn; dependent children may also receive tuition assistance at other institutions.
- Retirement plans, including Basic, Matching, and Supplemental plans, with pre-tax or Roth savings options.
- Substantial time away from work during the year.
- Long-term care insurance.
- Wellness and work-life programs and resources.
- Professional and personal development resources.
- Access to University resources, libraries, athletic facilities, cultural and recreational activities.
- Discounts and special services, including arts, entertainment, transportation, and other goods and services.
- Flexible work options and hours.
- Forgivable home-ownership loan for eligible employees interested in buying a home or residing in West Philadelphia.
- Adoption assistance reimbursement for eligible qualified expenses.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
