Program Coordinator - Special Populations

Detroit Employment Solutions Corporation•Detroit, MI

3d•$50,000 - $60,000•Onsite

About The Position

The Program Coordinator keeps the Special Populations Department organized and responsive by combining office administration, program coordination, and special-event execution. The position manages routine departmental systems, supports assigned programs, and coordinates events from planning through closeout.

Requirements

Bachelor’s degree in business administration, public administration, nonprofit management, communications, hospitality, project management, or a related field.
Minimum of three years of experience in office administration, project or program coordination, events, nonprofit services, government, or a related setting.
Strong Microsoft Word, Excel, PowerPoint, Teams, Outlook, written communication, organization, customer service, and follow-through skills.
Valid State of Michigan Driver’s License and Vehicle Insurance.
Background check and drug screen required.

Nice To Haves

Organization and prioritization
Professional communication
Event logistics
Accurate documentation
Initiative and discretion
Teamwork and adaptability

Responsibilities

Manage department calendars, meetings, correspondence, shared files, supply orders, contact lists, and routine administrative workflows.
Prepare agendas, materials, minutes, action-item trackers, presentations, purchase requests, and status updates; protect confidential information.
Track deadlines, approvals, invoices, records, and follow-up items and elevate unresolved issues to the Senior Project Manager.
Support Be Next, FAE&T Plus, SSR, PATH-related initiatives, and other assigned projects by maintaining schedules, trackers, participant or partner communications, and required documentation.
Coordinate information and deliverables across staff, career centers, community partners, vendors, and internal departments.
Assist with data entry, reporting, file review, procurement documentation, and project closeout.
Coordinate training, graduations, recruitment events, workshops, partner meetings, and community activities.
Maintain event plans, registration and guest lists, run-of-show documents, staffing assignments, vendors, supplies, room setup, accessibility needs, and participant communications.
Complete event reconciliation, attendance and outcome documentation, feedback collection, and lessons learned.