Program Coordinator-Recycling Education

Community Services and Employment Training, Inc.•Visalia, CA

2d•$25 - $26•Hybrid

About The Position

The purpose of this position is to coordinate the Recycling Education Program in accordance with CSET/SCC, CalRecycle, and grant requirements. The incumbent is responsible for leading day-to-day program activities and Corpsmembers, developing and monitoring grant milestones, compiling and analyzing program data and statistics, preparing required reports and program narratives, maintaining accurate documentation, developing new accounts and community partnerships, and coordinating recycling education and outreach activities to ensure program goals and deliverables are achieved.

Requirements

Strong leadership, communication, interpersonal, and relationship-building skills, with the ability to provide direction, guidance, coaching, and support to Corpsmembers and effectively coordinate activities with staff, partners, and community stakeholders
Ability to independently organize, coordinate, prioritize, and monitor multiple program activities, assignments, deadlines, and deliverables while maintaining accuracy and attention to detail
Strong analytical and problem-solving skills, including the ability to collect, interpret, analyze, and summarize program data; identify trends, discrepancies, and areas requiring follow-up; and communicate findings to management
Strong written communication and reporting skills, including the ability to prepare clear, accurate, and professional reports, narratives, summaries, correspondence, presentations, and supporting documentation for management, funding sources, and program partners
Ability to understand, interpret, and apply organizational policies and procedures, grant and contractual requirements, program guidelines, regulatory requirements, and applicable professional and ethical standards
Ability to exercise initiative, sound judgment, and appropriate discretion; work independently with minimal supervision; anticipate program needs; resolve routine operational issues; and appropriately escalate matters requiring management action
Strong planning, organizational, time-management, and project coordination skills, with the ability to manage competing priorities, meet established deadlines, and monitor progress toward program goals and deliverables
Ability to establish and maintain effective professional relationships with Corpsmembers, colleagues, schools, businesses, municipalities, public agencies, community organizations, funding partners, and members of the public
Ability to communicate effectively with individuals and groups, facilitate presentations and training, provide clear instructions and constructive feedback, and represent CSET/SCC professionally in community and partner settings
Proficiency with Microsoft Office applications, electronic databases, data tracking and reporting systems, and other technology necessary to maintain program records, analyze information, prepare reports, and support program operations
Ability to work collaboratively across departments and with external partners, adapt to changing program priorities and requirements, and contribute to program planning, problem-solving, and continuous improvement
Ability to maintain confidentiality, appropriately handle sensitive information, and maintain accurate, organized, and audit-ready program documentation

Responsibilities

Coordinate and lead day-to-day Recycling Education program operations and Corpsmember work assignments, providing guidance, training, coaching, and mentorship while promoting teamwork, accountability, professionalism, safety, and the development of technical and soft skills; monitor the quality and completion of assigned work and communicate performance, conduct, attendance, safety, or other concerns requiring formal supervisory action to appropriate management
Develop, coordinate, and monitor program work plans, schedules, activities, grant milestones, deliverables, and operational priorities to ensure Recycling Education activities are completed timely and in accordance with CalRecycle, grant, contractual, organizational, and applicable regulatory requirements
Plan, coordinate, and participate in Recycling Education and community outreach activities, including presentations, community events, CRV education and collection activities, Dock Walks, signage reviews, and other recycling and environmental education initiatives; coordinate Corpsmember schedules and assignments based on presentations, events, required training hours, grant activities, and operational needs
Compile, track, analyze, and report program data and performance measures, including Corpsmember participation and training, education and outreach activities, grant milestones and deliverables, project outcomes, certifications, and other program statistics; evaluate data to identify trends, accomplishments, performance gaps, outstanding requirements, and areas requiring follow-up or improvement
Prepare and submit accurate and timely program reports and supporting documentation, including CalRecycle reports, quarterly and statistical reports, program narratives, activity summaries, performance reports, and other internal or external reporting required by management, funding sources, grants, contracts, municipalities, and program partners
Develop and maintain effective program tracking, reporting, and recordkeeping systems to monitor grant deliverables, program performance, Corpsmember participation and training, certifications, outreach activities, inventory, equipment, and other operational requirements; ensure documentation is complete, accurate, organized, and readily available for reporting, monitoring, and audit purposes
Develop, coordinate, and deliver Recycling Education training, curriculum, presentations, educational materials, and program resources; monitor Corpsmember training progress, required hours, certifications, and completion of established program requirements, and provide additional instruction or coaching as necessary
Develop and maintain effective relationships with schools, businesses, municipalities, public agencies, community organizations, sponsors, and other partners; identify and develop new accounts, partnerships, presentations, events, and outreach opportunities that expand program participation, visibility, and community impact
Maintain current knowledge of CalRecycle standards, grant and contractual requirements, recycling regulations, local municipality requirements, and emerging recycling and environmental education initiatives, and assist with incorporating applicable changes into program procedures, activities, training, tracking, and reporting
Support department leadership with program planning, grant development and implementation, monitoring reviews, audits, budget and expenditure tracking, and continuous improvement efforts by providing accurate data, reports, documentation, analysis, and operational information needed to evaluate program performance and support management decision-making
Coordinate program supplies, educational materials, equipment, inventory, and other resources necessary to support Recycling Education activities, and maintain appropriate records regarding their assignment, use, inventory, and condition
Collaborate with internal departments and external partners to coordinate services, resolve program needs, support Corpsmember development, and accomplish departmental, contractual, and grant objectives; represent CSET/SCC professionally at community meetings, presentations, events, and partner engagements
Ensure assigned program activities and work sites operate in accordance with CSET policies and procedures, applicable safety standards, grant requirements, and established program expectations
Collaborates with and provides cross-functional support to colleagues as needed, including assisting with program activities, participant services, coverage, and time-sensitive priorities to support effective program operations and continuity of services
Performs other duties as assigned and complies with established work schedules, attendance expectations, operating procedures, organizational policies, and applicable program requirements