Education Program Coordinator
About The Position
Mayo Clinic is seeking an Education Program Coordinator to manage the day-to-day operations of one or more residency/fellowship training programs. This role is a key member of the education leadership team, assisting in supervision and providing direction to trainees to ensure program compliance with accrediting organizations like ACGME. The coordinator will independently handle program management issues, oversee recruitment, orientation, and graduation processes, facilitate evaluations, and maintain documentation for program accreditation. This position will specifically support the Medical Physics Fellowship in Carbon Therapy, Aerospace Medicine, and RadOnc Medical Physics Residency. The role is a hybrid of remote and on-site work, requiring the individual to live within a 100-mile driving distance of the Jacksonville Mayo Clinic campus. Visa sponsorship is not available, and Mayo Clinic does not participate in the F-1 STEM OPT extension program.
Requirements
- Associates degree with a minimum of 2 years’ experience in an academic and/or healthcare field required OR a bachelor’s degree.
- Experience working in a health care setting demonstrating strong leadership, team building and problem solving skills as well as the ability to work collaboratively with multiple internal and external disciplines required.
- Must have proven organizational and documentation skills with strong attention to detail.
- Ability to interpret and analyze information to ensure compliance with accreditation requirements.
- Ability to provide budget oversight and management.
- Requires demonstrated interpersonal, verbal and written communication skills.
- Requires strong independent decision making and judgment skills.
- Must have excellent time management skills with proven ability to develop timelines, shift priorities, multitask and work independently.
- Must be a self-starter with ability to take initiative to solve problems and improve processes.
- A Broad-based knowledge and proficiency in computer software applications including word processing, spreadsheet/database, electronic calendaring/scheduling systems, and web-based applications.
- Knowledge of medical terminology.
Nice To Haves
- Prior experience at Mayo Clinic providing academic program management preferred.
- TAGME (Training Administrators of Graduate Medical Education) Certification or working knowledge of certification requirements is beneficial but not required.
Responsibilities
- Manages the day to day operations of one or more residency/fellowship training programs.
- Assists in supervision and gives direction to trainees in accordance with the MSGME, accrediting organizations such as Accreditation Council for Graduate Medical Education (ACGME), specialty boards, and subspecialty boards to ensure program compliance.
- Performs duties independently and initiates judgment in handling a variety of program management issues and communications.
- Oversees the coordination of the recruitment, orientation and graduation processes.
- Facilitates the evaluation process.
- Prepares and maintains documentation for program accreditation.
- Provides ongoing information concerning changes (and opportunities) in both internal and external educational initiatives.
- Supports ongoing program quality assurance initiatives.
Benefits
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
- Continuing education and advancement opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
