Program Coordinator/Program Manager - Wadhwani AI Center

Center for Strategic and International Studies (CSIS) • Washington, DC

4d • Onsite

About The Position

The Center for Strategic and International Studies (CSIS) is a non-profit, bipartisan public policy organization. The Wadhwani AI Center at CSIS conducts high-impact research on the policy implications of artificial intelligence, focusing on national security, geopolitics, economic competitiveness, and global governance. Since 2023, the Wadhwani AI Center has been shaping the global conversation on AI policy through expert analysis and as a trusted source of insights for the U.S. government and international allies. The center frequently advises bipartisan U.S. government officials and civil servants. The Wadhwani AI Center is hiring a Program Coordinator (PC) or Program Manager (PM) who is highly motivated, professional, and has a strong interest in program operations. The PC will support the administration and operations of the Wadhwani Center and will be responsible for a wide range of project components, including management support for program projects, managing program events, managing the program’s website and publications process, and supporting financial reporting in collaboration with the Program Director. This position is administrative and requires excellent time management skills and careful attention to detail. Candidates should function well in a fast-paced team environment, adapt quickly to a wide variety of programmatic tasks, and have strong communications and project management skills.

Requirements

• B.A. required.
• Exceptional organizational skills, attention to detail, and communication skills, including the ability to effectively coordinate with project stakeholders in the public, academic, and private sectors, and coordinate with a diverse team remotely and in-person.
• Experience planning and executing public and private events.
• High proficiency in Microsoft Office products is required.
• Working proficiency in social media like Twitter is required, as is an ability to use video conferencing software like Zoom and Teams.
• Must be available to work in-person at CSIS headquarters in Washington, DC.

Nice To Haves

• Advanced Excel skills are a plus.
• Experience with drafting newsletters and other external communications is a plus.
• Experience with budgeting and Salesforce is a plus.
• Experience with nonprofit fundraising activities is a plus.
• Able to exercise effective judgment, sensitivity, and creativity to changing needs and situations.
• Familiarity with and interest in artificial intelligence and emerging technology policy issues and a passion for project management is a plus.

Responsibilities

• Manage day-to-day office operations.
• Support the management of program finances, including project-related budgets, expenses, drafting and renewal of donor MOUs and other official agreements.
• Support senior program staff, including through logistics, scheduling, and program communication and collaboration with other CSIS departments and operations.
• Manage external communications, including maintenance of contacts databases, sending of event invitations, and dissemination of program publications and media products in all formats.
• Support program in management of projects, including monitoring funding, research, preparation of publications, organizing events, and supervising promotional activities.
• Manage virtual and in-person public and private events, including speaker recommendations, scheduling, agendas, tracking RSVPs, and liaising with the audio-visual and events teams.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level