Program Coordinator, Pre-Licensure Programs in School of Nursing

Mass General Brigham•Boston, MA

4d•$22 - $32•Hybrid

About The Position

This position is a highly visible role that reports to the Co-Directors of Prelicensure Programs and supports all levels of the Pre-Licensure Programs (ABSN and Prelicensure DEN) from Co-Directors to students. The role entails overseeing the day-to-day front-line program operations, student outreach and support, event planning, and requires a strong attention to detail in order to collect data and update and produce various reports. Primary Responsibility: Provide administrative support to the Pre-Licensure programs in School of Nursing at the MGH Institute of Health Professions which includes the Accelerated Bachelor of Science in Nursing (ABSN) and prelicensure portion of the Direct Entry Program (DEN).

Requirements

Bachelor’s degree preferred
1-3 years working in office environment
Familiarity with higher education preferred
Strong organizational skills
Attention to detail
Ability to interact effectively with administrative, faculty, and student constituents
Ability to manage multiple simultaneous projects, set priorities, and delegate tasks when necessary
Ability to manage multiple demands and respond professionally to concerns from assorted constituencies
Proactive in developing/updating systems as needed to meet program needs
Computer proficient, MS Office experience required
Strong spelling and proofreading skills
Familiar with standard office equipment; fax, copiers, multi-task telephone systems
Display an ability and aptitude to work with and quickly learn different systems
Strong demonstrated ability in use of internal system (i.e. Datatel) and other MS Office technical tools such as Excel, PowerPoint, and Access
Effectively utilizes technology to analyze data and create reports as needed. Ability to communicate basic technical concepts to promote end user's understanding
Regularly required to be mobile; use hands to finger, handle or feel objects, tools or controls; and communicate orally.
Specific vision abilities required by job include close vision and the ability to adjust focus.

Responsibilities

Maintain day to day management of Pre-Licensure Programs in the School of Nursing
Administrative support for the Co-Directors
Assist with problem-solving of student issues as they arise
Monitor nursing program email account and responds to inquiries from prospective students
Record program-related expenses and other supplies
Support Pre-Licensure Program faculty with projects as necessary
Communicate with faculty, staff and students about program-specific updates
Serve as program liaison to all other programs, departments, and external contacts
Provide program data to prepare for various reports related to accreditation and nursing profession surveys and marketing materials
Monitor pre-requisite status for incoming students
Prepares pre-matriculation files for incoming pre-licensure students (3 cohorts per year), which includes student documentation of Resume Release, Confidentiality & POI, Participation in learning activities, photo ID forms and receipt of Program Manual
Run/ Distribute reports for School of Nursing team, leadership, and faculty. Respond to data requests and research atypical data pulled out of databases.
Provide expertise on Datatel/Colleague functionality and capabilities within the School of Nursing.
Coordinate and manage ABSN and prelicensure DEN advisor/advisee information in Datatel system
Provide technical support for School of Nursing including formatting and creating documents.
Prepares documentation required for completion of Massachusetts and out of state licensure requests and NCLEX application, certification requests and submits to Associate Dean of Academic Affairs for review and signature
Organizes and coordinates degree-eligibility documentation to Office of Enrollment Services in preparation for graduation
Format and maintain documents as necessary for the School of Nursing
Independently coordinate all aspects of various ceremonies and events: including planning, working with vendors, invitations, programs, and budget
Plan and arrange pre-licensure events including: monthly meetings; Fall, Spring and Summer New Student Orientations; Fall, Spring and Summer Open Houses for accepted students
Prepare agenda for meetings, record meeting minutes, and prepare for distribution
Coordinate the appointments and meetings of class representatives and support advisors and leaders of student organizations
Coordinate scheduling semester courses and classrooms. Manage pre-licensure student schedules.
Assist in recognition process for student award recipients
Schedule and support uniprofessional and interprofessional education learning activities for pre-licensure courses in the Impact Practice Center and other sites.
Coordinate student meetings with nursing administration with other staff members
Create and manage new student Orientation 101 course in Desire 2 Learn (D2L) for all incoming pre-licensure students
Communicate with faculty, staff, and students about Pre-Licensure Program updates and information
Communicate with student cohorts re: licensure and other routine, timely information
Craft routine letters using templates, e.g. CNA letters
Provide staff support to the Pre-Licensure Faculty Committee, Curriculum Committee and other committees as assigned
Prepare agenda for and maintain correspondence and records for monthly meetings
Provide administrative support to Dean, Associate Deans, Co-Directors of Prelicensure Progams and faculty, including production of manuals, communication to faculty and students, and presentation materials
Maintain positive public relations through the provision of expert assistance. Serves as a resource regarding program details and the Institute for prospective and current students and faculty
Coordinate, organize, and assist in the implementation of School-wide events throughout the academic year, including hosting visiting faculty, faculty retreats, luncheon for new faculty, faculty orientation, alumni events, open houses, and other events deemed necessary by the School of Nursing administration
Provide coverage for the other nursing programs in the absence of their program support staff
Perform other related duties incidental to the work described herein