Program Coordinator, OSCAR

George Mason University•Fairfax, VA

3d•Hybrid

About The Position

The Office of Student Creative Activities and Research (OSCAR) is a national award-winning undergraduate research office. This position plays a crucial role in supporting the office by working with the OSCAR team to provide George Mason students with undergraduate research and creative opportunities. Key responsibilities include leading outreach and student engagement efforts for OSCAR and Mason Impact including digital communications, marketing materials, coordinating class visits, and promoting undergraduate research. The Program Coordinator will also supervise student staff, support OSCAR programs, and oversee major initiatives including the OSCAR Seminar Series and the Celebration of Student Scholarship.

Requirements

Bachelor’s degree in related field or the equivalent combination of education and experience
Experience in communications and marketing, student services, program coordination, or a related field
Some experience developing content for social media, websites, newsletters, or other communication channels
Some experience coordinating events or outreach activities
Some experience working with students in a mentorship, supervision, or peer‑support capacity (formal or informal)
Experience managing multiple projects or working in a fast‑paced, deadline‑driven environment.

Nice To Haves

Master’s degree in related field
Progressively responsible experience in higher‑education communications, student engagement, program administration, or related fields
Experience supervising, training, and supporting student employees or peer leaders
Experience leading outreach initiatives or collaborating with campus partners across academic and administrative units
Experience planning and executing large academic events, such as symposia, seminar series, or research showcases
Experience with multimedia content creation, marketing strategy, or annual report development.

Responsibilities

Coordinates and manages the creation of social media, websites, newsletters, videos, and marketing assets
Manages the generic OSCAR email account
Schedules class visits, tabling events, and orientation events
Creates the OSCAR Annual Report
Liaises with Advancement, Provost Communications Team, The George, and other campus outreach partners.
Identifies top undergraduate researchers across campus and recruit those students to become OSCAR Peer Leaders
Trains OSCAR Peer Leaders to lead tabling events and classroom visits
Trains OSCAR Peer Leaders to hold office hours
Trains other undergraduate student workers as needed (e.g., for communication tasks, train workers on branding, style, and software needed to maintain the OSCAR social media, websites, and newsletters)
Manages schedules, time sheet approvals, and other logistics.
Administers the evaluation process for URSP program related to both faculty and students
Supports the Associate Director of OSCAR in scheduling the committee to award grants in the URSP program and executing URSP grant award decisions
Administers the grant-awarding software process for the URSP program.
Coordinates with campus partners to develop seminar topics
Schedules the seminars and their locations
Creates and delivers portions of the OSCAR Summer Seminar Series to participating students to build community in the research cohort.
Leads meetings of the celebration committee
Communicates with campus partners about participation in celebration
Recruits students to present their research during celebration
Executes the event three times a year.
Performs other duties as assigned