Program Coordinator, Justice & Safety

Columbus State Community College•Columbus, OH

About The Position

The Program Coordinator, Justice & Safety provides administrative and program coordination support to department leadership, students, faculty, and partner agencies. The role supports partnership contract processes in collaboration with the College’s legal department, responds to student questions about admissions, PLA credit, course enrollment, and graduation requirements, and serves as a liaison between the College and partner organizations. The coordinator maintains communications with partner agencies and College leadership, creates and delivers presentations, assists with departmental web pages, and coordinates events and prospective-student visits. The role also supports the Chairperson’s communications with faculty and assists with building each semester’s course schedule after course offerings and teaching assignments are determined. The position handles clerical and administrative work, including maintaining program records and spreadsheets, preparing billing summaries, ordering supplies, and managing program registration information and flyers. It supports daily departmental activities, provides partner agencies with contractually agreed-upon information, and safeguards confidential student records, contracts, and other sensitive information. The coordinator collects, evaluates, and reports data on academic programs; prepares reports and maintains documentation, including graduate surveys, student success, and job placement data; and schedules and coordinates accreditation board visits. The position is expected to foster a safe, respectful, and inclusive environment, attend required meetings and trainings, manage multiple assignments and deadlines, and represent the College positively to internal and external stakeholders. Regular, predictable, and punctual attendance is required. Hours may include work outside the normal workweek to meet program needs and workload demands.

Requirements

Associate degree.
Three years of progressively responsible experience working in an office setting.
An appropriate combination of education, training, coursework, and experience may qualify a candidate.

Responsibilities

Provide administrative support to leadership for partnership contract processes and process contracts in collaboration with the College’s legal department.
Answer current and prospective students’ questions about admissions, PLA credit, course enrollment, and graduation requirements.
Serve as a College liaison to partnership organizations and maintain regular communication with partner agencies and College leadership.
Create and deliver presentations to multiple audiences.
Assist in maintaining departmental web pages.
Coordinate and schedule coverage for department-sponsored recruiting, orientation, and advising events.
Schedule visits with prospective students as needed.
Facilitate communication between the Chairperson and faculty.
Assist in building the semester course schedule after faculty determine course offerings and teaching assignments.
Maintain program records and spreadsheets; prepare billing summaries; order supplies; and manage program registration information and flyers.
Support day-to-day departmental activities and provide partnership agencies with contractually agreed-upon information regularly.
Maintain confidentiality of student records, contracts, and other sensitive information.
Collect, evaluate, and report data on department academic programs.
Write reports and maintain accurate records and required documentation, including graduate surveys, student success, and job placement data.
Schedule and coordinate accreditation board visits.
Foster and maintain a safe environment of respect and inclusion for faculty, staff, students, and community members.
Attend required department meetings and trainings.
Manage multiple assignments of varying complexity, meet tight timelines and deadlines, and adapt to changing College and business-partner needs.
Ensure the College’s name and image are perceived positively by internal and external stakeholders.
Maintain regular, predictable, and punctual attendance; work outside the normal workweek schedule when required by program needs and workload demands.