Program Coordinator II

Christiana Care Health Services • Newark, DE

33d • Onsite

About The Position

ChristianaCare is searching for a Program Coordinator II to assist and partner with the Advance Practice Clinicians (APC) Professional Development Manager by managing the day-to-day operations of administrative functions within the department. This role coordinates the APC Fellowship and the Nurse Residency Programs.

Requirements

• High school diploma or equivalent required
• Five years of progressively responsible administrative duties required

Responsibilities

• Supports APC Fellowships (6 currently): Coordinates and manages day to day scheduling for program activities for candidates for the APC Fellowship.
• Coordinate interviews for prospective candidates for the APC Fellowship programs.
• Coordinate all APC Fellowship meetings for program leadership.
• Coordinate APC educational offerings.
• Assist with scheduling classes in Learning Space.
• Submit Avatier requests for onboarding new employees.
• Create templates for the Revenue Cycle schedule for primary care fellows.
• Communicate with the rotating specialty providers to coordinate rotation availability.
• Reserves conference rooms for any meetings/interviews, including weekly education and cohort meetings.
• Process purchase orders, check requests, and supply orders for APC fellowships.
• Submits IT request for new hires.
• Maintains vacation schedules and PTO calendar for fellows and APC Professional Development Manager, APC Fellowship coordinators.
• Timekeeping in Kronos: Monitor and approve timecards in Kronos, manage PTO, disability, etc. for APC Fellows and RN residents (6 APC fellowships).
• Maintains APC Fellowship TEAMS site.
• Assists with program accreditation activities where appropriate.
• Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.
• Performs other related duties as required.
• APC Professional Development Manager: Manage the calendar of APC Director.
• Schedules meetings and creates meeting minutes upon request for APC Manager and Fellowship coordinators.
• Support the APC Director in overseeing the APC Professional Development committee. (meeting schedule and minutes).
• Coordinates APC Orientation Day: speakers/evaluations/room assignments, photocopying and contacts Systemwide APC Clinicians to confirm attendance.
• Assists with communication of APC Grand Rounds and APC Pharmacology Conference.
• Nurse Residency/Fellowship: Supports the RN Residency and RN Fellowship Programs.
• Coordinate interviews for prospective specialty track RN Residents (3X per year).
• Coordinate all prospective Direct Unit Hire Interviews for the RN Residency Program weekly utilizing the Bookings System.
• Timekeeping in Kronos: Monitor and approve timecards in Kronos, manage PTO, disability, for all direct hire RN Residents and RN Fellows.
• Utilize Resource Scheduler to reserve conference rooms.
• Creates meeting minutes and data tracking files upon request, for monthly RN Residency coordinator meetings and/or RN Residency outcome metrics.
• Perform purchasing duties, including processing purchase/catering orders, check requests, and supply orders for the Nurse Residency/Fellowship program and maintain itemized purchasing list.
• Other Duties: Covers iLEAD front desk area and answers phones.
• Welcomes Visitors.
• Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.
• Performs other related duties as required.

Benefits

• Full Medical, Dental, Vision, Life Insurance, etc.
• Two retirement planning offerings, including 403(b) with company contributions
• Generous paid time off with annual roll-over and opportunities to cash out
• 12-week paid parental leave
• Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets and much more!
• health insurance
• paid time off
• retirement
• an employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED