Rental Coordinator - HS60083411

State of North Carolina•New Hanover County, NC

5d•Onsite

About The Position

This position has the responsibility of promoting, coordinating, and managing rental events occurring at the venues of Fort Fisher State Historic Site. The position’s main responsibility is to coordinate and direct NCDNCR-approved rental events for the site from the point of contact to event conclusion and clean-up.

Requirements

Bachelor's degree from appropriately accredited institution AND one year of experience related to the area of assignment; OR an equivalent combination of training and experience.
Must be available to work the schedule of Tuesday - Saturday with flexible hours between 8:30am - 5:00pm to meet the 40/hrs week requirement, with occasional nights and weekends.
Must be ability to communicate, verbally and in writing, with a diverse constituency.
Must have a valid driver’s license issued from within the United States or be able to obtain one within 90 days of employment.
Must be able to lift objects up to 50 lbs. with or without reasonable accommodation.
Must have the ability to climb ladders, carry, pull, and push objects, stand for long periods of time, stoop, reach, walk distances of up to a football field length, grasp and perform some repetitive motion.

Nice To Haves

Experience with special event planning at museums, historic sites, universities, country clubs, tourism destinations, special event and wedding facilities, or convention centers.
Demonstrated knowledge of event risk management including familiarity of ABC permit regulations, event insurance liability, health inspections, and tent permitting.
Knowledge to perform basic accounting skills with experience in budgeting and invoicing with PCI- compliant accounting procedures.

Responsibilities

Gathering information about the host’s objectives, budget, and preferences; and plans, organizes logistics, manages event operational activities, and provides oversight of resource scheduling, caterers, and vendors to ensure a successful event.
Facilitating and coordinating with renters for contracts, confirmation of date, submission of logistics and timeline for the event and compliance to site policies and rules for hosted events.
Providing exceptional customer service, hospitality, and satisfaction to a broad range of clients and events.
Ensuring that events comply with insurance, health, and safety standards, to include state, county and city codes and regulations.
Promoting and scheduling site venues through networking and answering inquiries; drafts and executes venue contracts; submits invoicing and assures that payments are received and coded appropriately.
Working collaboratively with internal departments to comply with site policies and procedures and provides logistical planning forms in advance to all departments