Program Coordinator I

Blueprint Studios • Brisbane, CA

114d • $22 - $25 • Onsite

About The Position

The Program Coordinator I provides direct administrative support to one or multiple Account Manager(s) or Director(s). This role serves as the liaison between Sales and multiple departments within the organization by effectively communicating deliverables, providing updates and supporting documentation in relation to events. This role may support one to multiple sales representatives.

Requirements

• GED or High School Diploma required
• Fully business software literate (MS-Office Suite)
• Must be able to manage multiple concurrent tasks and priorities with accuracy
• Must have exceptional organizational skills
• Possesses exemplary written and verbal communication skills
• 2 years with previous administrative coordinator experience (related experience preferred)

Nice To Haves

• AA or BS Degree highly preferred

Responsibilities

• Serves as the administrative liaison between operations and sales
• Acts as the client contact as instructed
• Coordinates and schedules the calendar of their assigned sales representative(s)
• Possesses comprehensive knowledge of company inventory and pricing
• Maintains maximum proficiency in the company rental software and the client database management system
• Manages event order life cycle (contract creation, distribution, revisions, client communication, invoicing, etc.)
• Coordinates and communicates with the Showroom Coordinator to schedule requested client showrooms
• Works in close conjunction with all Operational Departments to ensure event success
• Creates, revises and distributes written client contracts both externally and internally
• Maintains standardized client files
• Coordinates sub-rentals with approved vendors
• Proactively resolves inventory conflicts as needed
• Reviews and approves quality control discrepancies as requested
• Responsible for client invoicing and collecting payments in accordance with company policies and procedures
• Maintains consistent post-event follow-up including “Thank You” cards and gifts
• Actively participates in production meetings providing clarification to upcoming events
• Maintains comprehensive knowledge of event process flow (Order Stages)
• Proactively prevents errors and solves problems in all areas of responsibility
• Displays a high degree of confidentiality, professionalism, and emotional maturity at all times
• Leads on site event installations, strikes, venue walk-throughs, and showrooms as needed
• Assists with special projects as directed
• Assists with one or more sales representatives.
• Other duties as assigned

Benefits

• Paid holidays
• Up to 14 days of paid vacation your first year
• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Company-paid life insurance with additional insurance available
• Short & Long-term Disability Insurance
• Accidental and Critical Illness Insurance
• 401k Plan
• Employee Assistance Program (EAP)
• Employee Discounts
• A Great Team Environment!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree