UNIV - Program Coordinator I - Psychiatry: NCVC

Medical University of South Carolina • Charleston, SC

18h

About The Position

This position provides administrative, programmatic, and procurement support for an OVC award supporting the National Mass Violence Center (NMVC). The Program Coordinator I supports the Project Manager, Project Directors, and other NMVC team members. Work includes arranging travel, supporting procurement and consultant payments, maintaining meeting records and reports, tracking action items, and organizing presentations and related materials for centralized access and archival. The position is hourly, scheduled for 40 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m.

Requirements

• A bachelor's degree and one year of relevant program experience.
• Strong oral and written communication skills.
• Ability to plan, organize, and prioritize tasks to meet schedules and achieve goals.
• Ability to exercise sound judgment and discretion in interpreting and applying policies and procedures.
• Professionalism and confidentiality in all communications.
• Strong work ethic and reliability.
• Ability to work effectively in a fast-paced, flexible environment, including collaboration with state and local entities responding to incidents of mass violence.
• Ability to perform the listed physical functions, including frequent seated, upright, and mobile work; indoor work; fine motor activities; and occasional lifting, carrying, pushing, or pulling of objects up to 15 pounds.

Nice To Haves

• Experience in program coordination and/or administrative support; the posting notes that a bachelor's degree or at least two years of such experience is preferred.
• Experience with office operations, reporting, travel planning, reimbursement processing, and procurement activities.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with REDCap, note-taking tools, Zoom, Teams, and WorkDay.

Responsibilities

• Arrange and purchase flights and coordinate related travel logistics for project managers, select faculty, consultants, and Public Information Officers attending events, exhibits, and other program activities.
• Work with travelers to ensure travel requests are properly submitted, assist with expense reconciliation after travel, and submit reimbursement requests with required documentation in OurDay.
• Assist with creating and organizing weekly reports for Center meetings, take meeting minutes, and help prepare biweekly reports to the OVC funding officer.
• Support NMVC procurement, including using OurDay to purchase goods and supplies, ensuring timely payment of consultant invoices, and coordinating special project-related purchases.
• Serve as an authorized MUSC purchase card (PCard) holder and reconcile transactions, maintain documentation, and complete required annual training.
• Follow up on action items from weekly team meetings and maintain agendas, attendance rosters, and meeting notes in a shared location accessible to the project team.
• Maintain a comprehensive record of presentations delivered to community audiences and conferences by faculty and staff, and upload materials to the designated Box platform.
• Perform other administrative and logistical tasks as assigned for the NMVC.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level