UNIV - Program Coordinator I - Psychiatry: NCVC
About The Position
This position provides administrative, programmatic, and procurement support for an OVC award supporting the National Mass Violence Center (NMVC). The coordinator supports the Project Manager, Project Directors, and other NMVC team members. Responsibilities include coordinating consultant and staff travel, supporting procurement and invoice processing, maintaining program records, and obtaining documentation needed for grant and MUSC reporting. The role also performs other administrative and logistical tasks as assigned. The work schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m., for 40 scheduled hours per week. The position is hourly and classified as a Research Grant worker subtype.
Requirements
- Bachelor’s degree and one year of relevant program experience.
- Ability to plan, organize, and prioritize tasks to meet schedules and achieve goals.
- Ability to exercise sound judgment and discretion in interpreting and applying policies and procedures.
- Strong oral and written communication skills.
- Professionalism and confidentiality in all communications.
- Strong work ethic and reliability.
- Ability to perform the physical functions described for the position, including frequent sitting, standing/upright work, walking, hand and arm use, and fine motor activity; occasional lifting, carrying, pushing, or pulling of objects up to 15 pounds.
Nice To Haves
- Bachelor’s degree or at least two years of experience in program coordination and/or administrative support is listed as preferred education and training experience.
- Experience with office operations, reporting, travel planning, reimbursement processing, and procurement activities.
- Ability to work effectively in a fast-paced, flexible environment, including collaboration with state and local entities responding to incidents of mass violence.
- Proficiency with Microsoft Office applications, especially Excel, Word, and PowerPoint.
- Familiarity with REDCap, note-taking tools, Zoom, Teams, and WorkDay.
Responsibilities
- Arrange and purchase flights and coordinate related travel logistics for project managers, select faculty, consultants, and Public Information Officers participating in events, exhibits, and other program activities.
- Ensure initial travel requests are submitted properly, assist with expense reconciliation after travel, and submit travel reimbursement requests with required documentation in OurDay.
- Assist in creating and organizing weekly reports for Center meetings, take meeting minutes, and help prepare the biweekly report to OVC’s funding officer.
- Support procurement for the NMVC, including using OurDay to purchase goods and supplies, ensuring timely payment of consultant invoices, and coordinating special project-related purchases.
- Serve as an authorized MUSC purchase card holder and reconcile and document transactions, while completing required annual training.
- Follow up on action items from weekly team meetings and maintain agendas, attendance rosters, and meeting notes in a shared location accessible to the project team.
- Maintain a comprehensive record of presentations delivered to community audiences and conferences by faculty and staff, and upload materials to the designated Box platform.
- Perform other administrative and logistical tasks for the NMVC as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
