Program Coordinator I - Events

Texas A&M University System • College Station, TX

3d • Onsite

About The Position

The Graduate and Professional School is seeking a Program Coordinator I - Events who will assist in the planning, coordination, and execution of major events and student engagement initiatives. This role is key in enhancing the graduate student experience through signature events such as Graduate Commencement, New Graduate Student Orientation, and the Graduate Awards Ceremony. The successful candidate will be responsible for assisting with all event logistics, communications, and stakeholder collaboration to ensure smooth and impactful events. This position is essential to support event planning and execution.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Strong verbal and written communication skills.
• Ability to organize and coordinate multiple projects simultaneously.
• Ability to work independently and collaboratively with campus partners.
• Ability to present information effectively to prospective students and stakeholders.
• Strong organizational and problem-solving skills.
• Must be able to arrive to work on time and regularly.
• Must be punctual, dependable, and able to work independently.

Nice To Haves

• Texas A&M University experience with working knowledge of Compass, Howdy, and DPSS.
• Customer service experience.
• Experience working with graduate students in an advising capacity or related role.
• Higher education experience.
• Experience processing high-volume records, requests, and tasks.

Responsibilities

• Supports the implementation of graduate recruitment initiatives designed to engage prospective students and promote graduate education opportunities at Texas A&M.
• Assists with coordinating and executing graduate recruitment outreach activities, including graduate fairs, information sessions, and presentations.
• Represents the Graduate and Professional School at recruitment events, conferences, and outreach initiatives, engaging directly with prospective students.
• Provides timely follow-up communication to prospective and admitted students to support enrollment engagement.
• Assists in developing and maintaining recruitment presentations, materials, and informational resources.
• Coordinates logistics for recruitment-related programs and outreach events.
• Supports relationship-building efforts with campus partners and academic departments involved in recruitment initiatives.
• Travel is expected to support recruitment efforts and represent the Graduate and Professional School at both in-state and out-of-state events.
• Coordinates logistics and operational planning for major Graduate and Professional School events and student engagement initiatives.
• Assists with planning and implementing major graduate student events such as orientation programs, commencement ceremonies, engagement events, and milestone celebrations, with increasing responsibility over time.
• Coordinates event logistics, including venue reservations, vendor communication, catering coordination, and event materials.
• Supports the development of event timelines, run-of-show documents, and event communications.
• Assists with event execution and on-site coordination.
• Collects and tracks event participation data to support program evaluation.
• Supports communication and engagement efforts with prospective and admitted graduate students.
• Assists with scheduling recruitment communications through CRM platforms and other communication channels.
• Helps maintain communication schedules and outreach workflows for event initiatives.
• Helps maintain communication schedules and outreach workflows for recruitment initiatives.
• Responds to prospective student inquiries and provides guidance on graduate opportunities and university resources.
• Assists with maintaining records related to recruitment engagement and communications.
• Provides operational and administrative support for recruitment and engagement initiatives.
• Assists with coordinating program logistics, documentation, and scheduling.
• Maintains records and program tracking systems related to recruitment and engagement activities.
• Supports purchasing and administrative processes associated with events and programs.
• Assists in preparing materials needed for recruitment presentations and programs.
• Performs additional duties in support of Graduate and Professional School initiatives as needed.
• Supports the collection and tracking of program and recruitment engagement data.
• Maintains records of event attendance and recruitment engagement activities.
• Assists with compiling participation data and program metrics.
• Supports reporting efforts that inform recruitment and engagement initiatives.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level