Events Coordinator I
About The Position
Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.
Requirements
- The formal education equivalent of a bachelor's degree in public relations, marketing, business administration, or a related field; plus one year of experience in special event programming or a related area
- Strong time-management skills and task prioritization
- Ability to work independently and as part of a team
- Organized and attends to details
- Ability to use and maintain Excel spreadsheets and other key documents
- Ability to resolve problems and find solutions quickly
- Ability to be punctual and arrive at work and events on time
- Ability to remain professional at all times when interacting with donors, guests, and co-workers
- Ability to deal with vendors, campus partners, and other internal constituents in a diplomatic and tactful manner
- Ability to work evening and weekend events
- Ability to apply excellent writing, critical, and creative thinking skills to tasks and responsibilities
- Ability to coordinate and schedule multiple projects, events, and vendors effectively
- Proof of legal authority to work in the United States on the first day of employment.
Nice To Haves
- Bachelor’s degree from an accredited institution of higher education
- At least three years of relevant hospitality or special events experience
- At least one year serving in a leadership capacity
Responsibilities
- Supports the School of Law Special Assistant Director of Events in preparing for and assisting in the execution of law school events, including setting up and tear down/clean up.
- Will assist all guests, faculty, and students in navigating to their destination if required.
- Assists in ensuring building meetings are organized as directed by staff or faculty needs.
- Reviews requests for equipment rental by student groups, faculty, and staff, and orders catering, decorations, tableware, and equipment, as needed, to meet deadlines for scheduled events.
- Tests, and operates multi-media equipment, as needed, and reports needed repairs to appropriate staff.
- Assists in setting up and tearing down during special events.
- Maintains the inventory of supplies and equipment needed for and used during special events.
- Works directly with vendors, facilities management, and other campus partners and as needed; maintain invitation lists and manage event mailings, create, and maintain the guest lists and invitations, record and maintain responses.
- Performs other duties as assigned.
- Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Benefits
- university contributions to health, dental, life and disability insurance
- tuition waivers for employees and their families
- 12 official holidays
- immediate leave accrual
- a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
