Program Coordinator - Fleet Management Services

Government of Alberta•Edmonton, AB

5d•CA$59,137 - CA$74,827•Onsite

About The Position

Fleet Management Services is the business unit within the Ministry of Infrastructure that administers the government vehicle program. The program provides services designed to support departments in vehicle administration, vehicle operation and vehicle safety. Services include: Management and allocation of the GoA fleet capital budget, Fleet standards, guidelines, governance, and best practices, Fleet vehicle acquisition, replacement, delivery, and disposal, Vendor contract management, Vehicle maintenance, inspection and repair practices and application, Driver guidelines, governance, and best practices. As a Program Coordinator, you will ensure the delivery of quality vehicle management program services through the effective and efficient administration of financial resources within government policies and procedures, manage data collection and reporting in support of the requirements of the enterprise and in line with Infrastructure policies and goals.

Requirements

High school diploma plus four years of related experience.
Ability to push, pull and lift heavy items and objects (up to 50 pounds).
Able to work in a warehouse environment and outside in variable weather conditions.
Demonstrate good mobility and dexterity as position may require walking and standing for significant periods of time.
A valid class 5 driver's license and a drivers' abstract consent form is required.
Creative problem solving, customer services, and relationship building skills.
Effective time management, multitasking, and exceptional organizational skills.
Consultation and interpersonal skills, including ability to develop acceptable solutions to issues are required.
Team player, and ability to work independently with minimal supervision.
Ability to demonstrate initiative, professional judgment, and creativity.
Strong communication skills to enable the development and positive maintenance of collaborative working relationships with clients, vendors, and stakeholders.
Agility: you will need to provide results in a complex, diverse and changing environment.
Drive for Results: you will work with your team to set goals and priorities and to deliver outcomes that are consistent with the direction of the department.
Develop Self and Others: you will drive by example a team culture that is focused on continuous learning and growth and encourage self-development through experience sharing.
Build Collaborative Environments: you will establish and maintain business relationships with clients, encourage or facilitate discussions and build long-lasting ,2relationships.
Develop Networks: you will seek out input from a wide range of internal and external stakeholders to solve complex problems and provide the best solutions.
Systems Thinking: you will consider the whole system when developing, evaluating and implementing process and technology change.
Creative Problem Solving: Have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Nice To Haves

Knowledge of Access, 1GX, and Fleet Management Information System is preferred.
Experience using MS SharePoint for business operations is preferred.
Additional knowledge of stakeholder applications such as OSSI, and Holman Insights is an asset.
Proficiency in MS Office Suite (Word, and Excel).

Responsibilities

Effectively and efficiently coordinates activities and initiatives in the delivery of the vehicle program to meet and exceed the requirements of client departments in support of program delivery to Albertans.
Assists ministries in vehicle life cycle management and replacement planning through a variety of ad-hoc and planned activities.
Issues purchase orders for new vehicle acquisitions and aftermarket equipment with manufacturers and vendors.
Executes various administration functions in the delivery of the vehicle program.
Contributes data integrity to system by maintaining a high level of accuracy in data entry and conducts audits as needed.
Assists in the development of policies, processes, procedures, and best practices for the vehicle program.
Supports process to ensure budget thresholds and financial reporting requirements are satisfied and managed in a timely and effective manner.
Maintains current product knowledge on a broad range of vehicles and aftermarket equipment through research, and review of publications, catalogues, on-line materials, and regular communication with vendor community.
Assists departments in a timely and efficient manner to ensure successful delivery of the client's internal and external facing programs.
Provides consultation, guidance, and advice to internal and external stakeholders on policies and procedures.