Fleet & Environmental Program Coordinator

UniFirst•Wilmington, MA

15h•Hybrid

About The Position

The Fleet & Environmental Program Coordinator provides operational and administrative support to UniFirst’s Corporate Fleet and Environmental teams. The role coordinates compliance activities, project administration, invoice processing, data analysis, and reporting, while maintaining accurate records and communicating with internal departments, field locations, vendors, and regulatory agencies. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. The schedule is hybrid, with two to three mandatory in-office days per week; this arrangement may change in the future. The hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. EST, with eligibility for overtime when required or needed. The estimated annual salary range is $49,000 to $66,000. Actual compensation may vary based on skills, experience, qualifications, and geographic differentials. Recruitment will remain open until the position is filled. UniFirst is an international uniform and garment services company employing over 14,000 team partners and serving 300,000 business customer locations across the U.S., Canada, and Europe. The company is an equal opportunity employer and provides accommodations during the application process upon request.

Requirements

Three to five years of experience in a corporate administrative, operations, fleet, accounting, or compliance support role.
Ability to manage large workloads with minimal supervision and absorb training materials to contribute from the first day.
Strong organizational and time management skills, including the ability to manage multiple priorities.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office 365, particularly Excel, Outlook, Word, Teams, and SharePoint.
Strong analytical and problem-solving abilities.
High attention to detail and commitment to accuracy.
Ability to work independently and collaborate effectively with cross-functional teams.

Nice To Haves

Associate or bachelor’s degree in business, Accounting, Finance, Supply Chain, or a related field.
Experience with Oracle Cloud ERP or other ERP systems.
Experience with fleet management, DOT compliance, or environmental compliance.

Responsibilities

Monitor three shared inboxes for general inquiries, fleet invoices, and environmental emails, ensuring responsiveness and invoice processing.
Verify regulatory compliance across various profiles and work with third-party vendors, accessing vendor portals as needed.
Reconcile invoices, including complex financial and legal invoices, using precise account coding.
Support UniFirst field locations and engineering staff.
Maintain environmental reserve project budgets and track expenses.
Coordinate regulatory payments and documentation with Accounts Payable and government agencies.
Maintain driver qualification files through J.J. Keller DataSense.
Administer fleet compliance programs, including California Pull Notice and How's My Driving.
Manage the Comdata fuel card program.
Coordinate vehicle replacement projects, including Oracle project setup and invoice tracking.
Maintain new fleet information within UMMS, covering a couple hundred trucks.
Create Oracle Cloud projects for fleet purchases and engine replacement initiatives.
Allocate invoices accurately within project budgets.
Prepare reports and conduct data analysis to support operational decision-making.
Communicate compliance requirements and project information to field locations.