Program Coordinator - Department of Oncology, Academic Affairs

Wayne State University•Detroit, MI

4d•Onsite

About The Position

Wayne State University is searching for an experienced Program Coordinator - Department of Oncology, Academic Affairs at its Detroit campus location. The Department of Oncology within the School of Medicine functions as both a basic science and clinical department which requires the incumbent to exercise independent judgment to maximize office efficiencies in support of the Department’s clinical and research efforts and goals. The candidate will serve as the project coordinator in support of the department of Oncology administration as it relates to recruitment and academic programs, participate in assigned programs and projects designed to achieve department goals and objectives and serve as liaison to internal and external contacts, representing the Associate Director, Oncology Affairs and Department Administration as directed on all special programs exercising utmost confidentiality. Coordinate and handle assignments involving a high level of organization, confidentiality, record keeping, attention to detail and accuracy. Monitor schedules and due dates to establish meetings, ensure completion of tasks, and other documentation needed to reach desired goals. Provide support in areas of academic affairs administration for all research staff of the Department of Oncology at Wayne State University. Ensure that projects are executed successfully and completed within time frames to meet Department of Oncology and Divisional goals. Anticipate the needs of the office and act accordingly. Assist in setting daily priorities, researching information, scheduling meetings, establishing timelines for special projects. Serve as information point of service for faculty, students, staff and community in the School of Medicine, DMC, Karmanos Cancer Institute and McLaren Health System on issues pertaining to the department. Provide support and lead the initiation and implementation of Research Staff recruitment efforts within Academic Affairs in the Department of Oncology at Wayne State University, including all actions related to appointments and terminations. Ensures project execution, compliance with institutional standards, and effective communication among faculty, staff and external partners. Interpret procedures and processes to facilitate department goals and make revisions as necessary. Provide sound statistical information to the Department Administrator and/or KCI Administration for him/her to make sound decisions pertaining to academic research, teaching and clinical issues for the department. Assist Department Administration with annual budgets, professional development plans, and special requests. Maintain original file of all departmental agreements, memorandums of understanding, and official documentation.

Requirements

Bachelor’s degree from an accredited college or university, Or equivalent combination of education and/or experience.
Requires advanced knowledge predominantly intellectual in character in a field of science or learning acquired by a prolonged course of specialized intellectual instruction.
Minimum 5 years of job-related experience.
Ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met.
Outstanding writing skills to effectively communicate to a variety of audiences in various media, including web, letters, evaluations, reports, program summaries.
Must be able to work independently in a highly organized, detail-oriented, fast-paced environment.
Outstanding interpersonal abilities to build cooperative, effective relationships, facilitate communication and understanding among faculty members.
Maintain professional decorum at all times in terms of poise, appearance, language, confidentiality, punctuality, and customer service to both internal and external constituents.
Demonstrated teamwork skills including ability to build consensus, anticipate problems and difficult situations, and develop mutually agreed-upon strategies and/or solutions.
Be proficient in Microsoft Office platform including Word, PowerPoint, Excel, Access, Outlook, and the Internet.
The ability to identify and resolve problems in a timely manner.
Gathers and analyzes information skillfully.
Prioritizes and plans work activities; adapts for changing conditions.
Develop strategies to achieve organizational goals.
Takes independent action.
Demonstrates persistence and overcomes obstacles.

Nice To Haves

Extensive knowledge and hands-on use of University software platforms such as Banner and Web time entry is a plus.

Responsibilities

Coordinate office services, programs and projects and multitask a variety of situations, responding in a timely manner to changes in priorities.
Serve as the project coordinator in support of the department of Oncology administration as it relates to recruitment and academic programs.
Participate in assigned programs and projects designed to achieve department goals and objectives.
Serve as liaison to internal and external contacts, representing the Associate Director, Oncology Affairs and Department Administration as directed on all special programs exercising utmost confidentiality.
Coordinate and handle assignments involving a high level of organization, confidentiality, record keeping, attention to detail and accuracy.
Monitor schedules and due dates to establish meetings, ensure completion of tasks, and other documentation needed to reach desired goals.
Provide support in areas of academic affairs administration for all research staff of the Department of Oncology at Wayne State University.
Ensure that projects are executed successfully and completed within time frames to meet Department of Oncology and Divisional goals.
Anticipate the needs of the office and act accordingly.
Assist in setting daily priorities, researching information, scheduling meetings, establishing timelines for special projects.
Serve as information point of service for faculty, students, staff and community in the School of Medicine, DMC, Karmanos Cancer Institute and McLaren Health System on issues pertaining to the department.
Provide support and lead the initiation and implementation of Research Staff recruitment efforts within Academic Affairs in the Department of Oncology at Wayne State University, including all actions related to appointments and terminations.
Ensures project execution, compliance with institutional standards, and effective communication among faculty, staff and external partners.
Interpret procedures and processes to facilitate department goals and make revisions as necessary.
Provide sound statistical information to the Department Administrator and/or KCI Administration for him/her to make sound decisions pertaining to academic research, teaching and clinical issues for the department.
Assist Department Administration with annual budgets, professional development plans, and special requests.
Maintain original file of all departmental agreements, memorandums of understanding, and official documentation.
Perform other related duties as assigned.