Program Coordinator, College of Arts and Sciences

Whitworth University•Whitworth University Campus, WA

16h•Onsite

About The Position

Whitworth University is seeking a dedicated Program Coordinator to join the English Department and contribute to the vibrant academic community for which we are known. As the Program Coordinator supporting the English department, you will play a pivotal role in shaping the student experience, providing administrative support, and supporting our commitment to holistic education. If you are ready to make a positive impact on the lives of students and be part of a collaborative and innovative university, we invite you to explore this exciting opportunity with us.

Requirements

Work experience that matches the responsibilities of the position.
A personal commitment to the Christian faith and to the integration of faith and learning.
A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian Church.
Knowledge of current academic, business, and administrative practices and procedures.
Effective organizational, analytical, verbal, and written (grammar, punctuation, proofreading) communication and interpersonal skills.
Demonstrated ability to work collaboratively with a wide array of constituents.
The ability to multi-task and perform a wide variety of tasks with minimal supervision and multiple interruptions.
Ability to supervise student employees.
Ability to work with confidential information.
Willingness and ability to learn new tasks and new computer programs.
Ability to plan and schedule events.
Demonstrated proficiency with Microsoft 365, and Adobe.

Nice To Haves

University experience desirable.

Responsibilities

Assist in all aspects of ongoing department reviews, publications, and accreditation work.
Assist department chairs in producing course schedules, faculty contract loads, and relevant updates to the university website and catalog.
Onboard new faculty members and returning adjuncts/lecturers.
Coordinate, gather, process, and distribute scholarship information.
Assist with planning, coordination, and implementation of departmental, program, or CAS lectures and activities; book travel, process contracts, maintain visit itineraries, and advertise events.
Support faculty job searches, including coordinating on-site candidate visits and travel arrangements.
Coordinate travel arrangements for faculty and sponsored student travel.
Coordinate communication between faculty and students using flyers, Canva, and emails.
Take and distribute minutes for department meetings.
Scholarship and endowments.
Hire, train, and supervise student workers; coordinate employment process, including entry of work authorizations, management of timecards, notices, etc.
Process student on-campus employment agreements and payroll timecards.
Monitor, track, and forecast departmental and program budgets; advise on purchasing decisions.
Process payment requests, purchase orders, and reimbursements; complete monthly purchasing card reports for faculty as needed.
Coordinate university support services with registrar, bookstore, Financial Aid, ITMS, food services, business office, academic affairs, print shop, publications, etc.
Coordinate arrangements for classroom and office needs for departmental faculty.
Provide technological support using the Internet and Microsoft applications, including the use of office machines in the departments.
Provide logistical support for other campus duties and projects of department faculty.
Create and maintain files, and archives, and generate reports for the departments, as needed.
Coordinate service of building-specific facilities and administer requests for facilities and other university support services; designated as building monitor.
Maintain office supplies for department work rooms, including printer maintenance as needed.
Oversee the process of ordering textbooks, desk and exam copies, and library materials.
Coordinate and execute English events, gatherings and retreats.
Coordinate writing awards for the writing program.
Oversee English video/DVD collection and literary magazine subscription database.
Track and oversee hardcopy and electronic publications (Script and Rock & Sling) and related social media accounts.
Assist with bi-yearly publication mailing for Rock & Sling.
Oversee contributor and subscriber database and accounts payable/receivable for Rock & Sling.
Assist with CAS projects.
Perform other related duties as assigned.