Program Coordinator, Aviation

Southeastern University•Lakeland, FL

7d•Hybrid

About The Position

As a key liaison between SEU and Kingsky, the Aviation Program Coordinator manages day-to-day communication related to student progress, academic coordination, and program operations. This role requires the ability to navigate complex situations, balance institutional priorities, and exercise sound judgment while representing both the university and its aviation partner with professionalism and integrity. The coordinator collaborates closely with Kingsky leadership, Student Financial Services, the Business Office, Academic Advising, and other university stakeholders to ensure seamless program operations and effective problem resolution. The coordinator holds responsibility for overseeing student flight and ground training funds, monitoring account balances, and proactively identifying potential financial barriers to student progression. This includes coordinating fund allocations and adjustments, maintaining accurate financial records, and communicating clearly and timely with students regarding required actions. The role demands attention to detail, discretion with sensitive financial information, and the ability to make informed decisions that support both student success and program compliance. In support of student success, the Aviation Program Coordinator provides academic coaching, guidance, and advocacy for aviation students enrolled in SEU degree programs. The coordinator assists students in navigating academic policies, training requirements, and progression timelines, while addressing concerns related to flight training delays or program challenges. Acting as a trusted advocate, the coordinator works across institutional and partner systems to resolve issues and promote continuity in both academic and flight training pathways. The Aviation Program Coordinator also plays an integral role in program operations and continuous improvement. Responsibilities include supporting scheduling, data tracking, reporting, student onboarding, and orientation processes, as well as maintaining consistent communication with students and faculty. The coordinator contributes to program planning.

Requirements

Bachelor's in Education, Business or other related degree
Experience in academic advising, student success, or program coordination
Familiarity with aviation training environments or flight school operations
Collaborative professional who can build strong relationships with both internal and external partners
Ability to manage multiple priorities with consistency and care
Exceptional organizational and communication skills
Ability to work independently
Proven capacity for discretion, sound judgment, and informed decision-making
Student-centered and solutions-oriented mindset
Strong professional judgment
Ability to navigate complex organizational environments
Effective cross-departmental communication
Meticulous record keeping
Prioritization and time management
Commitment to excellence in both student support and program operations
Must be able to perform standard office and administrative functions
Must be able to sit for extended periods of time while working at a computer
Must be able to stand and walk intermittently throughout the workday
Requires frequent use of hands and fingers for typing, operating office equipment, and handling documents
Must be able to communicate effectively in person, by phone, and through electronic means
Occasional lifting, carrying, or moving of materials weighing up to approximately 20 pounds may be required
May also involve occasional movement between offices, classrooms, and aviation training facilities
All full-time positions at SEU are deemed security-sensitive and require background checks.
Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the University’s insurance carrier.

Nice To Haves

Bachelor's degree in Aviation is strongly preferred

Responsibilities

Manages day-to-day communication related to student progress, academic coordination, and program operations.
Oversees student flight and ground training funds, monitors account balances, and identifies potential financial barriers.
Coordinates fund allocations and adjustments, maintains accurate financial records, and communicates with students regarding required actions.
Provides academic coaching, guidance, and advocacy for aviation students.
Assists students in navigating academic policies, training requirements, and progression timelines.
Addresses concerns related to flight training delays or program challenges.
Supports scheduling, data tracking, reporting, student onboarding, and orientation processes.
Maintains consistent communication with students and faculty.
Contributes to program planning.