Aviation Scheduling Coordinator

Delaware North • Buffalo, NY

6d • Onsite

About The Position

Delaware North is hiring a full-time Aviation Scheduling Coordinator to join our team at our global headquarters in Buffalo, New York. As an Aviation Scheduling Coordinator, you will be responsible for working closely with flight crews, passengers, vendors, and service providers to support the safe, efficient, and seamless operation of the Aviation Department. If you want a fast-paced role where collaboration and hard work are rewarded, apply now.

Requirements

• Strong organizational, communication, customer service, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain confidentiality and professionalism

Nice To Haves

• Experience supporting executive travel, aviation operations, scheduling, hospitality, or administrative functions preferred
• Proficiency with Microsoft Office applications and aviation support systems preferred

Responsibilities

• Coordinate passenger travel using company aircraft, charter aircraft, and fractional providers while managing trip logistics for passengers and crewmembers
• Schedule aircraft for passenger trips, maintenance events, training activities, and other operational requirements
• Arrange catering, lodging, ground transportation, rental vehicles, and related travel services while ensuring vendor quality and timely delivery
• Maintain passenger manifests, flight schedules, operational records, and trip documentation with accuracy and attention to detail
• Process invoices, verify charges, resolve discrepancies, and code expenses through applicable financial systems
• Manage vendor profiles, credit applications, payment terms, and supporting documentation to maintain effective supplier relationships
• Coordinate uniform programs, airport badge renewals, and recurrent training logistics for flight department personnel
• Enter flight data into CAMP and provide administrative support through correspondence, reporting, budget tracking, filing, and record retention

Benefits

• Medical, dental, and vision insurance
• 401(k) with up to 4% company match
• Annual performance bonus based on level, as well as individual, company, and location performance
• Paid vacation days and holidays
• Paid parental bonding leave
• Tuition and/or professional certification reimbursement
• Generous friends-and-family discounts at many of our hotels and resorts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed