Program Coordinator (Area Studies)
About The Position
Program Coordinators handle a variety of administrative and substantive duties to include office management, course support, program coordination, research, and content and materials creation for the Diplomatic Tradecraft & Emerging Technologies directorate, Area Studies division (DTET/AS). Each individual works as a member of a team in accomplishing program specific and office-wide priorities. Program Coordinators are expected to demonstrate excellent judgement and initiative while independently managing routine business and determining the best solutions to non-routine issues.
Requirements
- At least one (1) year of graduate level education in Foreign Affairs; International Relations; History; Anthropology; Sociology; and related social science disciplines.
- OR a BA and at least two (2) years of graduate-equivalent level research experience either in an academic or policy context in the fields mentioned above
- Proficient with research software (e.g., ProQuest) and reference materials.
- Proficiency in Excel, PowerPoint, Word, Zoom, and Outlook.
- Candidates must possess U.S. Citizenship.
Nice To Haves
- Experience in creating and analyzing Qualtrics surveys.
Responsibilities
- Research and ensure course topics remain current; design and produce educational materials (microlearnings, articles, videos).
- Develop case studies for class discussions and projects.
- Prepare professional materials such as slides, literature reviews, briefing papers, and analysis reports.
- Contribute to course design, development, and evaluation.
- Facilitate classroom activities and run course sections when needed.
- Attend local events to enhance program knowledge.
- Manage office duties: scheduling, facilitating meetings, drafting correspondence, and monitoring supplies.
- Prepare and manage invitation letters and tracking systems for guest speakers.
- Arrange and document meetings; identify and propose process improvements.
- Prepare and manage course materials, classroom setup, and logistical arrangements.
- Reserve and manage room assignments; track enrollment data and prepare reports.
- Schedule and manage speakers, ensuring all are properly escorted and supported.
- Provide in-class and virtual support, including managing Zoom for Government accounts
- Prepare, disseminate, and collect surveys and evaluations; maintain program websites.
- Collect and analyze data related to program evaluations and needs assessments.
- Notify external offices of policy changes; prepare written guidance and reports
- Mentor and train interns; maintain the PA Handbook.
- Assist in planning and logistics for special events (e.g., speaker series, workshops).
- Conduct annual course reviews for compliance and assist with course catalog review.
- Draft and format briefing books, special reports, and official notices.
- Support the Area Studies On-Demand program, including managing workshops and rapid research.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
